Executive Coordinator & Office Manager - Growth & Events

Novo Health Services, LLC in; Tennessee; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Paid Holidays

Paid Time Off Program (PTO)

401(k) w/Employer Match

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Medical, Dental, and Vision Programs

Basic Life/AD&D Insurance

Long-Term Disability (LTD)

Job summary

NOVO Health Services seeks an Office Administrator/Administrative Assistant to support the team in day-to-day operations. The role covers Executive Coordination, Event Management, and Community Liaison duties, with the Office Manager serving as the onsite presence handling billing, contracting, and office organization while upholding Novo's culture.

The candidate will work in a fast-paced environment, manage multiple priorities, ensure confidentiality, and apply Novo’s values to create value and

Responsibilities

• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions, managing the front entrance by greeting visitors, and answering phones.
• Maintain and Process linen tickets/orders and billing using ABS system, as well as corrections to tickets as needed
• Oversee and manage the Purchase Order process using SAGE & DocLink
• Input work orders for damaged or leased office equipment in the appropriate system.
• Assist customers & CRM's with concerns about shortages/mis-deliveries, submitting & responding to customer emails timely and as needed
• Manages the ordering & organization of office supplies, ensuring supplies are organized timely after receiving.
• Assist with facility events, as well as also updating lobby tv and monitors for employee engagement.
• Check call-out line daily for team member absences
• Sort & deliver mail ensuring that the outside mailbox is checked daily
• Enter/maintain production efficiencies for operations
• Enter/maintain weekly Ops reports & shortage reports as needed
• Assist applicants with applications using the onsite kiosk
• Conduct new team member orientations and onboarding
• Maintain attendance database for plant's attendance/point system
• Ordering of monthly birthday cupcakes for birthday celebrations and lunches for special occasions, staff meetings, visitor meetings
• Managing vending machine issues; refunds of money
• Serve as a member of the plant's safety committee
• Manage the Safe & Clean, Suggestion Box, and Caught Doing Something Right Programs
• Understand, observe, and adhere to all safety procedures and policies
• Assist as needed at the scale in the plant
• Conduct training as needed on SAGE, DocLink, ABS, A1 , Amazon & Staples as needed for coverage when out of the office on scheduled absences such as PTO.
• Confidentality is a must.
• Assist and perform other duties as assigned

Job description

NOVO Health Services seeks an Office Administrator/Administrative Assistant to support the team in day-to-day operations. The role covers Executive Coordination, Event Management, and Community Liaison duties, with the Office Manager serving as the onsite presence handling billing, contracting, and office organization while upholding Novo's culture.

The candidate will work in a fast-paced environment, manage multiple priorities, ensure confidentiality, and apply Novo’s values to create value and