Operations Lead: QuickBooks & Scheduling (Outdoor Living)

Precision Pavers; Celina (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

PTO: 10 days/year (accrues)

Paid holidays: 6 paid holidays/year

Full-time W-2 Employment

Job summary

Precision Pavers is seeking a highly organized Office Manager to own day-to-day office operations in the Dallas area. This hands-on role blends QuickBooks bookkeeping, admin coordination, and scheduling/client communication to keep jobs organized and clients informed.

You’ll work closely with ownership to improve processes and grow with the company. We’re a family-run outdoor living business with a professional but relaxed culture.

Qualifications

• 3+ years in office management or admin coordination (construction/home services a plus).
• QuickBooks experience at daily use level (AP/AR, invoicing, payments, basic reporting).
• Strong organization and attention to detail; accuracy matters.
• Able to manage multiple priorities without mixing details between jobs.
• Professional communication skills (phone, email, client-facing updates).
• High initiative: problem-solve, look things up, ask smart questions, move work forward.
• Willing to complete a background check.

Responsibilities

• Own day-to-day QuickBooks activity (transactions, categorization, reconciliation support).
• Manage accounts payable/receivable, invoicing, vendor payments, and customer billing follow-up.
• Maintain clean, accurate records for internal tracking and coordination with the outside accounting firm.
• Keep schedules organized and updated; communicate scheduling timelines/changes with clients.
• Handle incoming calls/emails and maintain professional, timely client communication.
• Maintain organized digital and physical files (job info, client records, photos, notes, documents).
• Track key job and office details to ensure accuracy (dates, addresses, scope notes, materials).
• Support ownership with admin tasks and process improvements that reduce bottlenecks.
• Proactively identify gaps/problems and propose solutions.

Skills

Organization

Detail orientation

Communication

Multitasking

Initiative

Tools

QuickBooks

Job description

Precision Pavers is seeking a highly organized Office Manager to own day-to-day office operations in the Dallas area. This hands-on role blends QuickBooks bookkeeping, admin coordination, and scheduling/client communication to keep jobs organized and clients informed.

You’ll work closely with ownership to improve processes and grow with the company. We’re a family-run outdoor living business with a professional but relaxed culture.