QuickBooks Office & Inventory Operations Manager

America Stone And Cabinet Llc; Knightdale (NC); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Paid Federal Holidays

Employee discounts

Paid time off

Job summary

America Stone And Cabinet Llc is seeking an Office Manager to oversee daily office operations and support accounting, customer service, inventory, and administrative functions. The role requires QuickBooks proficiency, invoicing, AR/AP handling, and strong organizational skills.

The ideal candidate will manage invoices, payments, and bank deposits, coordinate with warehouse and sales, and maintain accurate records.

Qualifications

• Strong organizational and time-management skills required.
• Experience in invoicing, accounts receivable and accounts payable preferred.
• Good communication and customer-service abilities required.
• Proficient in using QuickBooks and MS Office applications.
• Ability to work independently and manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage daily office operations and ensure tasks are completed accurately and on time.
• Use QuickBooks for daily accounting and bookkeeping tasks.
• Create and manage invoices, sales receipts, payments, bills, and bank deposits.
• Manage accounts receivable and accounts payable.
• Review customer accounts, statements, and payments; follow up on past-due balances.
• Reconcile customer payments, checks, ACH/Zelle payments, deposits, and bank transactions.
• Maintain inventory records and assist with adjustments, returns, and discrepancies.
• Process customer orders and coordinate with warehouse and sales teams.
• Maintain customer files, pricing information, and purchase records.
• Answer calls, emails, and customer inquiries professionally.
• Assist management with reports and documentation; identify discrepancies.

Skills

Organizational skills

Time management

Communication

Customer service

Attention to detail

Problem solving

Multitasking

Self-motivation

Tools

QuickBooks

Excel

Word

Job description

America Stone And Cabinet Llc is seeking an Office Manager to oversee daily office operations and support accounting, customer service, inventory, and administrative functions. The role requires QuickBooks proficiency, invoicing, AR/AP handling, and strong organizational skills.

The ideal candidate will manage invoices, payments, and bank deposits, coordinate with warehouse and sales, and maintain accurate records.