Operations Generalist: Systems, Office & Exec Support

Socket.dev; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Ellipsis Labs is seeking an Operations Associate in New York on a contract basis, with a path to full-time based on mutual fit. You will own office operations, recruiting logistics, and executive support to help a fast-growing startup run smoothly.

Responsibilities include managing inventory, coordinating events and vendor needs, onboarding/offboarding, and supporting the cofounders’ calendars. This is a hands-on, high-visibility generalist role with room to build scalable processes.

Qualifications

• Strong organizational and systems-thinking skills; you naturally turn ad hoc work into repeatable processes.
• Demonstrated bias toward action; you take ownership and see problems through without reminders.
• Excellent written and verbal communication.
• High discretion and sound judgment around confidential calendar and business information.
• No task too big or small: comfortable with hands-on work alongside higher-level projects.
• Natural project and vendor management instincts; set clear expectations and accountability.
• Comfortable operating in-person in a fast-paced startup with shifting priorities.

Responsibilities

• Own day-to-day office operations, ensuring the space runs smoothly and proactively identifying needs.
• Manage inventory including laptop procurement and coordinating repairs or replacements.
• Collaborate with team to craft best-in-class events from start to finish.
• Own the guest experience for visitors and team members.
• Handle food for the team, daily meals, snacks, and beverages.
• Support logistics for an upcoming office move and related administrative work.
• Coordinate with head of talent on interview scheduling and on-site coordination.
• Keep recruiting systems clean and up to date.
• Coordinate onboarding and offboarding for new hires and departing employees.
• Own cofounders' calendars and manage scheduling
• Schedule business dinners as needed
• Handle ad-hoc requests as they arise

Skills

Organizational skills

Bias toward action

Written and verbal communication

Discretion and judgment

Hands-on tasks

Vendor management

In-person startup environment

Job description

Ellipsis Labs is seeking an Operations Associate in New York on a contract basis, with a path to full-time based on mutual fit. You will own office operations, recruiting logistics, and executive support to help a fast-growing startup run smoothly.

Responsibilities include managing inventory, coordinating events and vendor needs, onboarding/offboarding, and supporting the cofounders’ calendars. This is a hands-on, high-visibility generalist role with room to build scalable processes.