Office & Executive Support Specialist

Ellipsis Labs; New York (NY); On-site; USD 28,000 - 50,000; Full time

Job summary

Ellipsis Labs, a New York-based startup, seeks an Office Manager to be the heartbeat of our space. You will run daily operations, manage calendars for the cofounders, coordinate meals, and support recruiting logistics.

The role includes office coordination, event support, and onboarding/offboarding for new hires, in a fast-paced startup setting where priorities shift daily. This is a contract position with potential to convert to full time based on mutual fit.

Qualifications

• Strong organizational skills and ability to manage recurring checklists and processes.
• Excellent written and verbal communication.
• High discretion and sound judgment around confidential information.
• Willingness to perform hands-on tasks such as restocking, setup, and office logistics.

Responsibilities

• Oversee day-to-day office operations and anticipate space needs.
• Manage inventory, laptops, repairs, and equipment upkeep.
• Run reception and guest experience, and coordinate team meals and snacks.
• Support company events and upcoming office moves logistically.
• Coordinate interviews, onboarding, and offboarding for new hires.

Skills

Organizational skills

Communication

Discretion

Project management

Job description

Ellipsis Labs, a New York-based startup, seeks an Office Manager to be the heartbeat of our space. You will run daily operations, manage calendars for the cofounders, coordinate meals, and support recruiting logistics.

The role includes office coordination, event support, and onboarding/offboarding for new hires, in a fast-paced startup setting where priorities shift daily. This is a contract position with potential to convert to full time based on mutual fit.