Office Manager

Ellipsis Labs; New York (NY); On-site; USD 28,000 - 50,000; Full time

Job summary

Ellipsis Labs, a New York-based startup, seeks an Office Manager to be the heartbeat of our space. You will run daily operations, manage calendars for the cofounders, coordinate meals, and support recruiting logistics.

The role includes office coordination, event support, and onboarding/offboarding for new hires, in a fast-paced startup setting where priorities shift daily. This is a contract position with potential to convert to full time based on mutual fit.

Qualifications

• Strong organizational skills and ability to manage recurring checklists and processes.
• Excellent written and verbal communication.
• High discretion and sound judgment around confidential information.
• Willingness to perform hands-on tasks such as restocking, setup, and office logistics.

Responsibilities

• Oversee day-to-day office operations and anticipate space needs.
• Manage inventory, laptops, repairs, and equipment upkeep.
• Run reception and guest experience, and coordinate team meals and snacks.
• Support company events and upcoming office moves logistically.
• Coordinate interviews, onboarding, and offboarding for new hires.

Skills

Organizational skills

Communication

Discretion

Project management

Job description

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system.

Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets.

This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit.

Ellipsis Labs is seeking an Office Manager to join our team. You'll be the heartbeat of our office, including keeping the space running like clockwork, protecting our cofounders' schedules, making sure the team is well-fed, helping with recruiting coordination and ensuring every candidate and guest feels welcome from the moment they walk through the door. In this role, you will:

Office Management

• Own the day-to-day operations that keep the office running well, including developing a strong sense of what the space needs before it becomes a problem
• Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
• Own reception and the guest experience
• Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
• Support company events end-to-end
• Support the logistics and administrative work of an upcoming office move

Executive Assistant

• Own and protect our cofounders' calendars with precision
• Schedule business dinners
• Handle one-off requests as they come up

Recruiting Coordination

• Own interview scheduling and on-site coordination
• Manage take-home assessment logistics
• Keep our recruiting systems clean and up to date
• Coordinate onboarding and offboarding for new hires and departing employees

QUALIFICATIONS

• Strong organizational skills, including comfort managing recurring checklists and processes
• A demonstrated track record of following through and executing reliably
• Excellent written and verbal communication
• High discretion and sound judgment, particularly around confidential calendar and business information
• Willingness to do hands-on work as needed, including restocking, setup, and other physical tasks are part of the job
• Project and vendor management skills, with a natural ability to set clear expectations with vendors and hold them accountable
• Comfortable working in-person, in a fast-paced startup environment where priorities shift day to day