Operations Associate (Contract)

ellipsislabs.xyz; New York (NY); On-site; USD 60,000 - 90,000; Part time

Benefits offered by this job

Health, Dental & Vision Insurance

FSA

401(k) with Company Match

Commuter Benefits

Travel to Conferences & Events

Unlimited PTO

Lunch & Dinner Provided

Job summary

Ellipsis Labs is seeking an Operations Associate to join our team and serve as the operational backbone of the company, owning systems and daily execution that keep a fast-growing startup running smoothly—from office operations to executive support to recruiting logistics.

This high-visibility generalist role offers real ownership from day one and room to build and improve processes as we scale, including office ops, inventory, events, guest experience, and onboarding/offboarding support.

Qualifications

• Experience coordinating office operations and events.
• Strong written and verbal communication.
• Ability to own processes and improve workflows.
• Comfort working in a fast-paced startup.

Responsibilities

• Own day-to-day office operations and inventory management.
• Coordinate onboarding, interviews, and recruiting logistics.
• Manage executive calendars and on-site support.
• Plan and support team events including meals and guest experiences.

Skills

Project management

Vendor management

Communication

Organization

Tools

G Suite

Slack

Job description

• This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit
• Ellipsis Labs is seeking an Operations Associate to join our team
• You’ll be the operational backbone of the company, owning the systems and day-to-day execution that let a fast-growing startup run smoothly, from office operations to executive support to recruiting logistics
• This is a high-visibility generalist role: you’ll get exposure to how every part of the company runs, with real ownership from day one and room to build and improve the processes as we scale
• Office Operations:
• Own the day-to-day operations that keep our office running well, including developing a strong sense of what the space needs before it becomes a problem
• Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
• Work with the team to craft best in class events, end-to-end
• Own the guest experience
• Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
• Support the logistics and administrative work of an upcoming office move
• Recruiting Operations:
• Work with our head of talent on interview scheduling and on-site coordination
• Keep our recruiting systems clean and up to date
• Coordinate onboarding and offboarding for new hires and departing employees
• Executive Support:
• Own our cofounders' calendars
• Schedule business dinners on an as-needed basis
• Handle one-off requests as they come up

Benefits

• Health, Dental & Vision Insurance: We cover 90% of premiums for you and your family
• FSA: Pre-tax dollars for medical, dependent care, and more
• 401(k) with Company Match: We invest in your future with retirement savings matching
• Commuter Benefits: Pre-tax savings on public transportation, lowering your commuting costs
• Optional Company-Paid Travel to Conferences & Events: We cover the cost of attending conferences and events for learning and expanding your network
• Unlimited PTO: No set limits. We encourage time off to recharge
• Lunch & Dinner Provided: Meals are available at the office daily

Natural project and vendor management instincts, with the ability to set clear expectations and hold vendors accountableExcellent written and verbal communicationStrong organizational and systems-thinking skills: you naturally look for ways to turn ad hoc work into repeatable processComfortable operating in-person, in a fast-paced startup environment where priorities shift day to dayHigh discretion and sound judgment, particularly around confidential calendar and business informationA demonstrated bias toward action: you take ownership of a problem and see it through without needing to be told twiceNo task too big or small: comfortable with hands-on work like restocking, setup, and other physical tasks alongside higher-level project work