Operations-Focused Administrative Assistant (Hybrid)

Hansell Tierney; Bellevue (WA); Hybrid; USD 48,000 - 54,000; Full time

Benefits offered by this job

Three insurance levels

401K + match

Sick leave

Job summary

Hansell Tierney is assisting a Bellevue-based client in a contract Administrative Assistant role to support leadership and operations with calendar management, meeting logistics, onboarding coordination, and internal communications.

The ideal candidate is highly organized, proactive, and 2–4 years’ experience, proficient in Microsoft Office and Outlook, capable of juggling competing priorities, and comfortable collaborating across teams in a hybrid on-site role.

Qualifications

• Equivalent of 2-4 years of relevant work experience
• Self-starter with an entrepreneurial spirit
• Ability to prioritize multiple activities in alignment with organizational strategy
• Proficiency in Microsoft Office Suite and strong Outlook calendaring skills are essential

Responsibilities

• Proactively manage and maintain the leadership team calendars and schedule internal meetings and vendor meetings
• Oversee daily operations by preparing agendas and materials in advance for meetings
• Coordinate onboarding logistics for new hires, including scheduling and invites
• Assist with monthly executive presentations and room set-up for events
• Maintain organizational tools and assist in updating the org chart
• Support monthly expense reporting and internal communications tools

Skills

Self-starter

Organized

Communication skills

Microsoft Office Suite

Tools

Microsoft Office Suite

Outlook calendaring

Job description

Hansell Tierney is assisting a Bellevue-based client in a contract Administrative Assistant role to support leadership and operations with calendar management, meeting logistics, onboarding coordination, and internal communications.

The ideal candidate is highly organized, proactive, and 2–4 years’ experience, proficient in Microsoft Office and Outlook, capable of juggling competing priorities, and comfortable collaborating across teams in a hybrid on-site role.