Operations & Facilities Coordinator

Summit Bank; Eugene (OR); Híbrido; USD 45 000 - 75 000; Tempo integral

Resumo da oferta

The Administrative & Facilities Coordinator at Summit Bank reports to the Corporate Secretary and provides administrative and event support to the Bank, coordinating maintenance of the corporate headquarters, security systems, and compliance with banking regulations.

The role handles vendor liaison for office supplies, manages calendars and travel, schedules meetings, processes mail, maintains boardrooms, prepares expense reports, and supports safety and training programs; it includes occasional

Qualificações

• High School Diploma or equivalent and minimum of two years administrative support and facility management in a professional work environment.
• Exceptional verbal, written, and interpersonal communication skills to liaise with Bank executives, vendors, and regulatory auditors with the ability to use good judgement to carry out instructions; write reports, correspondence, and procedures; and speak clearly to clients, colleagues, directors, and shareholders.
• Intermediate computer operation and keyboarding skills for scheduling, word processing, spreadsheet preparation, presentation and specialty software programs to meet production needs of the position.
• Excellent organizational and time management skills with proven ability to switch between and prioritize tasks with minimal supervision while performing assigned duties.

Responsabilidades

• Admin support and calendar management for executives; travel arrangements and meeting scheduling.
• Coordinate vendor orders for office supplies and Bank logo items; liaison with vendors.
• Manage Bank boardroom, conference rooms, and Basecamp; ensure rooms are clean, stocked, and ready for meetings and events; assist with refreshments and meals.
• Process daily incoming mail; distribute to departments.
• Prepare expense reports for executives; assist with budgets and cost controls.
• Coordinate Bank holiday parties and events; support planning and preparations for social and training events.
• Maintain signage and content; support safety and security training programs (e.g., drills, evacuation, active shooter).
• Assist with special projects; gather data and prepare reports for management and audits.

Conhecimentos

Administrative support

Verbal & written communication

Interpersonal communication

Time management

Scheduling

Vendor liaison

Event planning

Budgeting / cost controls

Formação académica

High School Diploma or equivalent

Ferramentas

Basecamp

Spreadsheets

MS Office

Descrição da oferta de emprego

The Administrative & Facilities Coordinator at Summit Bank reports to the Corporate Secretary and provides administrative and event support to the Bank, coordinating maintenance of the corporate headquarters, security systems, and compliance with banking regulations.

The role handles vendor liaison for office supplies, manages calendars and travel, schedules meetings, processes mail, maintains boardrooms, prepares expense reports, and supports safety and training programs; it includes occasional