Operations & Executive Support Specialist

Beacon Hill; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Job summary

Beacon Hill, a Chicago-based professional services firm, is seeking an Operations Specialist to support headquarters and serve as a key resource across office operations, executive support, and marketing initiatives. This role interacts with firm leadership and drives day-to-day operations while contributing to firmwide events and initiatives.

Ideal candidates bring 3+ years of admin/ops experience, strong MS Office and QuickBooks skills, and exceptional organizational abilities.

Qualifications

• 3+ years of executive, administrative, or operations experience within professional services.
• Experience supporting senior leaders while managing multiple priorities in a fast-paced setting.
• Strong written and verbal communication with polished business correspondence.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Resourceful, proactive problem-solver with good judgment.

Responsibilities

• Serve as primary contact for the Chicago office, managing relationships with building management and vendors.
• Oversee office logistics, supplies, equipment, mail, and facilities coordination.
• Provide executive-level administrative support to Partners, including calendar management and travel planning.
• Attend confidential meetings, draft summaries, and maintain records.
• Prepare professional presentations and reports using Microsoft Office tools.
• Maintain organized digital files with confidentiality and retention practices.
• Coordinate IT support with the managed provider and assist with tech needs.
• Partner with Marketing to plan internal events and client programs.
• Coordinate event logistics, including vendor management and on-site support.
• Support special projects and firm initiatives as needed.

Skills

Executive support

Multi-priority management

Organization & time management

Written & verbal communication

Discretion & confidentiality

Proactive problem-solver

Tools

MS Office

QuickBooks

Job description

Beacon Hill, a Chicago-based professional services firm, is seeking an Operations Specialist to support headquarters and serve as a key resource across office operations, executive support, and marketing initiatives. This role interacts with firm leadership and drives day-to-day operations while contributing to firmwide events and initiatives.

Ideal candidates bring 3+ years of admin/ops experience, strong MS Office and QuickBooks skills, and exceptional organizational abilities.