Dynamic Administrative Specialist — Office Operations & Support

Beacon Hill; Saint Louis Park (MN); On-site; USD 41,000 - 48,000; Full time

Job summary

Beacon Hill in Saint Louis Park, MN is seeking an Administrative Assistant to join a busy, team-oriented office. This role offers an immediate need with a path to a long-term position and involvement in a wide range of administrative functions.

The ideal candidate thrives in a fast-paced environment, supports multiple departments, and proactively helps the team succeed through strong organizational skills and customer service.

Qualifications

• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, calendar management).
• Strong document formatting, proofreading, and organizational skills.
• Experience handling confidential information with discretion.
• Experience coordinating mail, shipping, and office logistics.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and adapt to changing business needs.

Responsibilities

• Prepare, edit, proofread, and manage business documents (reports, presentations, proposals, correspondence).
• Monitor and respond to administrative support requests.
• Maintain organized filing systems and project documentation.
• Coordinate travel arrangements and itineraries.
• Schedule meetings, conference calls, and room reservations.
• Partner with vendors regarding office services and facility needs.
• Support reception coverage, mail distribution, shipping, and office operations.
• Maintain office supplies and overall facility readiness.
• Assist with special events and team coverage.
• Support departmental administrative procedures and systems.
• Provide exceptional customer service to internal stakeholders.

Skills

Microsoft Office 365

Document formatting

Proofreading

Discretion with confidential info

Communication & customer service

Task prioritization & adaptability

Job description

Beacon Hill in Saint Louis Park, MN is seeking an Administrative Assistant to join a busy, team-oriented office. This role offers an immediate need with a path to a long-term position and involvement in a wide range of administrative functions.

The ideal candidate thrives in a fast-paced environment, supports multiple departments, and proactively helps the team succeed through strong organizational skills and customer service.