Executive Operations Coordinator

Beacon Hill; Charlotte (NC); On-site; USD 75,000 - 95,000; Full time

Job summary

Beacon Hill seeks a Senior Executive Operations Coordinator to partner with senior leadership and provide top-tier executive support across complex business and personal priorities. You will manage calendars, coordinate domestic and international travel, and prepare strategic briefing materials while anticipating needs before they arise.

The role requires 5+ years in executive support or high-level coordination, exceptional organization, and strong communication.

Qualifications

• 5+ years of executive support, operations, or similar high-level coordination experience.
• Experience supporting C-suite or senior leaders with demanding schedules.
• Advanced organizational and communication skills.

Responsibilities

• Manage complex executive calendars and protect leadership's time.
• Coordinate domestic and international travel with detailed itineraries and materials.
• Prepare meeting materials and executive briefings; anticipate needs in advance.
• Serve as liaison between executives and internal/external stakeholders.
• Track actions, follow-ups, and deadlines to ensure accountability.
• Support board meetings, events, and special projects.
• Oversee day-to-day office operations and vendor relationships.

Skills

Executive support

Calendar management

Communication skills

Discretion

Tools

Microsoft Office

Outlook

Teams

Job description

The Senior Executive Operations Coordinator serves as a trusted partner to senior leadership, providing high-level executive support across complex business and personal priorities. This role is responsible for managing executive calendars, coordinating domestic and international travel, preparing meeting materials and executive briefings, and anticipating needs before they arise.

Key responsibilities

• Manage complex executive calendars, prioritizing meetings and protecting leadership's time against strategic business objectives.
• Coordinate domestic and international travel, detailed itineraries, executive briefing materials, and meeting logistics.
• Anticipate scheduling conflicts, travel disruptions, and operational challenges, proactively developing solutions and contingency plans.
• Serve as a liaison between executives, internal teams, investors, board members, clients, vendors, and external stakeholders.
• Track action items, follow-ups, and critical deadlines to ensure execution and accountability.
• Support board meetings, executive events, offsites, investor meetings, and special projects.
• Oversee day-to-day office operations, vendor relationships, workplace services, facilities coordination, and hospitality functions.
• Manage confidential business and personal information with the highest level of discretion and professionalism.
• Continuously improve executive support processes, communication workflows, and organizational efficiency.

Qualifications

• 5+ years of executive support, executive operations, office management, family office, or similar high-level coordination experience.
• Proven experience supporting C-suite executives, founders, partners, or other senior leaders with demanding schedules.
• Exceptional organizational, communication, problem-solving, and relationship management skills.
• Strong business judgment, attention to detail, and ability to anticipate needs.
• Advanced proficiency with Microsoft Office, Outlook, Teams, and related business technologies.
• Ability to thrive in a fast-paced, highly dynamic environment while maintaining confidentiality and professionalism.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)