Legal Operations Specialist — Admin & Calendar Pro

Beacon Hill; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Beacon Hill is seeking a Practice Assistant within its Legal Operations team in Chicago. You will provide administrative support to senior associates and counsel, manage calendars, travel, billing support, matter administration, and client engagement activities.

The role emphasizes confidentiality, professionalism, and cross-functional collaboration across attorneys, assistants, and business services professionals to ensure seamless operations in a fast-paced legal environment.

Qualifications

• 3–5 years of administrative support experience.
• Prefer experience in legal, professional services, or corporate environments.
• Strong organizational and prioritization skills with ability to manage deadlines.
• Experience with calendars, travel, expense reports, billing support, or administrative operations.
• Attention to detail and accuracy; proficient proofreading.

Responsibilities

• Provide high-quality administrative support to attorneys, executive assistants, and business services professionals.
• Manage complex calendars and coordinate meetings and travel arrangements (domestic and international).
• Prepare and process expense reports, reimbursements, and attorney time entries.
• Assist with billing, matter administration, and reporting for the practice group.
• Serve as primary contact for administrative matters and navigate firm workflows.
• Coordinate meetings, events, and business development activities.
• Support CRM maintenance and client engagement initiatives.
• Maintain records and workflows using firm-approved tools.
• Handle confidential information with professionalism and discretion.
• Collaborate with colleagues to ensure seamless support coverage.

Skills

Administrative support

Calendar management

Travel coordination

MS Office proficiency

Billing support

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

CRM systems

Billing software

Workflow tools

Job description

Beacon Hill is seeking a Practice Assistant within its Legal Operations team in Chicago. You will provide administrative support to senior associates and counsel, manage calendars, travel, billing support, matter administration, and client engagement activities.

The role emphasizes confidentiality, professionalism, and cross-functional collaboration across attorneys, assistants, and business services professionals to ensure seamless operations in a fast-paced legal environment.