Operations Coordinator/Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 77,000 - 94,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is partnering with a venture capital firm in Union Square to fill a Temp-to-Perm Operations Coordinator/Executive Assistant role. This highly visible position supports senior leadership and ensures smooth day-to-day operations, coordinating events, travel, and inquiries from staff and guests.

Salary is up to $85,000. The ideal candidate is proactive, highly organized, and able to balance multiple priorities in a fast-paced, client-facing environment.

Qualifications

• Experience providing executive and personal assistance.
• Proactive, highly organized, and able to manage multiple priorities.
• Strong communication and discretion in handling confidential information.

Responsibilities

• Oversee daily office operations and facilities coordination.
• Manage inventory and orders for supplies.
• Coordinate with vendors and building management.
• Plan and execute internal events and meetings.
• Provide travel planning and expense processing for senior leaders.

Skills

Executive support

Calendar management

Vendor coordination

Office operations

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a successful venture capital firm located in Union Square, is seeking a Temp-to-Perm Operations Coordinator/Executive Assistant. This highly visible role is responsible for ensuring the smooth day-to-day operation of the office while providing executive and personal support to senior leadership. Reporting directly to the Operations Manager/Executive Assistant, this individual will serve as a key point of contact for employees, clients, and guests, helping to create a welcoming and professional office environment.

Responsibilities include overseeing office operations, managing inventory and supplies, coordinating with vendors and building management (including facilities partners such as HVAC), ordering meals and catering for employees and guests, and ensuring the office is organized and running efficiently. The position will also take ownership of planning and executing internal events, meetings, and special functions, including vendor coordination, logistics management, catering, and onsite event support.

In addition, this role will provide executive and personal assistant support to senior leadership, including calendar management, scheduling meetings and appointments, coordinating travel arrangements and itineraries, processing expenses, managing personal appointments and errands as needed, handling confidential information with discretion, and assisting with ad hoc projects. The ideal candidate is proactive, resourceful, highly organized, and thrives in a fast-paced, client-facing environment while balancing multiple priorities.

This role requires 5 days onsite, Monday through Friday, 9:00 AM to 6:00 PM with a one-hour lunch break. Salary is up to $85,000.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)