Operations Executive Assistant — Calendar & Projects

Earthjustice; New York (NY); Hybrid; USD 103,000 - 114,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

You will support department meetings, drive project coordination, and help share information within Operations while pursuing ongoing professional development.

Qualifications

• 6+ total years of administrative work experience and/or education.
• Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
• Adaptability, resilience, curiosity, and openness to feedback.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

• Executive Administration and Support: serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated according to strategic priorities; provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Meeting & Logistical Planning, Coordination, and Support: support department meetings from conception to post-meeting follow-through on action items; provide Operations project, initiative, and communications coordination, planning, and execution; facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice.
• Ongoing Learning: actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Skills

Outlook calendar management

Office365 proficiency

Multitasking & organization

Verbal & written communication

Discretion with confidential info

Adaptability & openness to feedback

Tools

Outlook

Office365

Job description

You will support department meetings, drive project coordination, and help share information within Operations while pursuing ongoing professional development.