Operations Exec Assistant - Calendar & Planning (Hybrid)

Earthjustice; San Francisco (CA); Hybrid; USD 103,000 - 114,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid schedule

Casual work environment

Equal opportunity employer

Job summary

Earthjustice in San Francisco is seeking an experienced Executive Assistant to support our operations leadership. You will manage complex calendars, coordinate travel, handle expense reporting, and keep confidential information organized across multiple time zones.

You'll partner with the Sr. Operations Leadership Team Manager to streamline meetings, drive project coordination, and enable clear internal communications.

Qualifications

• 6+ years administrative work experience or education.
• Experience supporting leadership and complex schedules across time zones.
• Proficiency with Office365 suite, especially Outlook.
• Strong prioritization, multitasking, and attention to detail.
• Excellent interpersonal and written/verbal communication.
• Discretion with confidential information; aligned with Earthjustice values.

Responsibilities

• Act as primary scheduler and calendar manager for Operations executives across time zones.
• Provide admin and logistical support including expenses, travel, documents, and task tracking.
• Support department meetings from conception to post-meeting follow-through.
• Coordinate Operations projects, initiatives, and internal communications.
• Foster workflow sharing with Operations teams and stakeholders.

Skills

Administrative support

Calendar management

Microsoft Outlook

Time management

Communication skills

Discretion

Education

6+ years administrative experience

Tools

Office365

Job description

Earthjustice in San Francisco is seeking an experienced Executive Assistant to support our operations leadership. You will manage complex calendars, coordinate travel, handle expense reporting, and keep confidential information organized across multiple time zones.

You'll partner with the Sr. Operations Leadership Team Manager to streamline meetings, drive project coordination, and enable clear internal communications.