Executive Operations Manager: Remote Scheduling

Social Impact Guide; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Opportunity@Work is seeking a Manager, Executive Operations to serve as the operational partner to the Chief Impact Officer and the Impact team. You will manage calendars, coordinate meetings, and ensure executive schedules align with priorities.

You'll coordinate travel, prepare materials, and act as ambassador for funders, employers, policymakers, and board members, delivering seamless experiences. This role also supports office operations, events, and project management across the team,

Qualifications

• Experience coordinating schedules, meetings, projects, events, or day-to-day operations in a fast-paced environment.
• Exceptional organization and the ability to keep people, information, and priorities on track.
• Clear, professional written and spoken communication.
• Ability to create positive experiences for colleagues, partners, or guests.

Responsibilities

• Provide dedicated executive operations support to the Chief Impact Officer and the Impact team.
• Coordinate complex scheduling across executives, funders, employers, board members, policymakers, and external stakeholders.
• Prepare agendas, briefing materials, meeting logistics, and follow-up to maximize executive effectiveness.
• Coordinate executive travel, itineraries, and logistics while anticipating changes and resolving conflicts.
• Serve as a professional ambassador for Opportunity@Work by creating exceptional experiences for stakeholders.
• Support workplace operations, events, and partner convenings to foster collaboration.
• Strengthen and improve operating systems, templates, and workflows for the Impact team.
• Track priorities, manage timelines, and ensure accountability across initiatives.

Skills

Schedule coordination

Organization

Communication

Customer service

Multitasking

Initiative

Problem solving

Tech-savvy

AI tools

Google Workspace

Tools

Google Calendar

Gmail

Docs

Sheets

Slides

Job description

Opportunity@Work is seeking a Manager, Executive Operations to serve as the operational partner to the Chief Impact Officer and the Impact team. You will manage calendars, coordinate meetings, and ensure executive schedules align with priorities.

You'll coordinate travel, prepare materials, and act as ambassador for funders, employers, policymakers, and board members, delivering seamless experiences. This role also supports office operations, events, and project management across the team,