Operations Executive Assistant | Hybrid Schedule & Impact

Earthjustice; Denver (CO); Hybrid; USD 92,000 - 103,000; Full time

Job summary

Earthjustice seeks an experienced Executive Assistant to provide high-level administrative support to Operations executives. The role emphasizes complex scheduling, travel coordination, expense reporting, and document management across multiple time zones in a fast-paced environment.

Responsibilities include coordinating department meetings, supporting projects and communications, and ensuring efficient information flow within Operations.

Qualifications

• 6+ years of administrative work experience and/or related education.
• Experience supporting leadership and managing complex schedules.
• Strong Outlook calendar management across multiple time zones; proficient with Office365.
• Excellent organizational skills and attention to detail in a fast-paced, high-volume role.
• Outstanding interpersonal and written/verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Adaptability, resilience, curiosity, and openness to feedback.
• Commitment to Earthjustice values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

• Serve as primary scheduler and calendar manager for Operations executives across time zones.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Support department meetings from conception to post-meeting follow-through on action items.
• Coordinate Operations projects, initiatives, and communications, planning and execution.
• Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations.
• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Skills

Administrative experience

Leadership support

Time management

Communication

Discretion

Multitasking

Adaptability

Values alignment

Tools

Office365

Outlook

Job description

Earthjustice seeks an experienced Executive Assistant to provide high-level administrative support to Operations executives. The role emphasizes complex scheduling, travel coordination, expense reporting, and document management across multiple time zones in a fast-paced environment.

Responsibilities include coordinating department meetings, supporting projects and communications, and ensuring efficient information flow within Operations.