Executive Assistant & Projects Orchestrator

Gardner Builders; Minneapolis (MN); On-site; USD 4,550,000 - 5,460,000; Full time

Benefits offered by this job

Paid parking or public transportation

Company-provided phone and laptop

Job summary

Gardner Builders is seeking a seasoned executive support professional to coordinate calendars, travel, and critical projects across teams. You will manage schedules, prepare materials for leadership meetings, and act as a liaison to ensure timely, accurate communication.

The role emphasizes discretion, proactive problem-solving, and the ability to navigate changing priorities. You will report to the Executive Office, supporting senior leaders and cross-functional initiatives in a fast-paced

Qualifications

• Minimum of 5 years’ experience in a fast-paced support or coordination role.
• Strong organizational and time management skills with a proactive approach to problem-solving.
• Comfortable navigating a variety of digital tools and platforms; quick to learn new systems.
• Proficient with Google Workspace and project management tools (Asana).
• Excellent written and verbal communication skills.

Responsibilities

• Manage executive and departmental calendars, coordinate schedules, and prepare materials for meetings.
• Organize leadership team meetings, team retreats, and company events, including securing locations, contracts, catering, and tech needs.
• Coordinate travel arrangements and prepare agendas and expense reports.
• Compose, edit, proof, and process correspondence, speeches, presentations, charts, etc.
• Anticipate senior leaders' needs and proactively manage priorities.

Skills

Executive support

Cross-functional coordination

Communication

Time management

Education

Associates or Bachelor's degree

Tools

Google Docs

Google Sheets

Excel

PowerPoint

Asana

Job description

Gardner Builders is seeking a seasoned executive support professional to coordinate calendars, travel, and critical projects across teams. You will manage schedules, prepare materials for leadership meetings, and act as a liaison to ensure timely, accurate communication.

The role emphasizes discretion, proactive problem-solving, and the ability to navigate changing priorities. You will report to the Executive Office, supporting senior leaders and cross-functional initiatives in a fast-paced