Administrative Assistant

The Planet Group; Lansing (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Planet Group is seeking an Administrative Assistant to support the High Voltage Distribution team, handling timekeeping, financial reconciliation, and administrative coordination. The role requires meticulous data handling, reporting, and scheduling to keep field operations running smoothly.

The ideal candidate will have 2+ years of Administrative Assistant experience, strong MS Office skills, and the ability to manage multiple priorities with accuracy.

Qualifications

• 2+ years of Administrative Assistant experience.
• 2+ years supporting a specialized business function or department.
• Strong Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Experience scheduling meetings with multiple attendees.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities with strong attention to detail.
• Experience tracking records, inventories, or operational data.

Responsibilities

• Audit and process field employee timesheets, ensuring compliance with union labor agreements.
• Reconcile department Purchasing Cards (P-Cards) and monitor expense accuracy.
• Transfer and validate timekeeping data between field systems and SAP.
• Review overtime, shift differentials, and labor codes for accuracy.
• Prepare reports, maintain production records, and perform data entry.
• Coordinate meetings, travel arrangements, and office logistics.
• Track inventories and maintain office documentation.
• Support visitors and perform general administrative and clerical duties.

Skills

Organizational skills

Analytical skills

Communication skills

Multitasking

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Join a Fortune 500 Utility Leader!

The Planet Group is seeking a detail-oriented Administrative Assistant to support the High Voltage Distribution (Electric System Operations & Maintenance) team. This position plays a critical role in supporting field operations through timekeeping, financial reconciliation, and administrative coordination. If you enjoy analytical work, thrive in structured environments, and have strong attention to detail, we'd love to hear from you!

What You’ll Do

• Audit and process field employee timesheets, ensuring compliance with union labor agreements.
• Reconcile department Purchasing Cards (P-Cards) and monitor expense accuracy.
• Transfer and validate timekeeping data between field systems and SAP.
• Review overtime, shift differentials, and labor codes for accuracy.
• Prepare reports, maintain production records, and perform data entry.
• Coordinate meetings, travel arrangements, and office logistics.
• Track inventories and maintain office documentation.
• Support visitors and perform general administrative and clerical duties.

What We’re Looking For

• 2+ years of Administrative Assistant experience.
• 2+ years supporting a specialized business function or department.
• Strong Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Experience scheduling meetings with multiple attendees.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities with strong attention to detail.
• Experience tracking records, inventories, or operational data.

Highly Preferred

• Experience working in a union environment (utilities, manufacturing, construction, automotive, etc.).
• SAP experience or the ability to quickly learn enterprise systems.
• Experience auditing timesheets, payroll, labor records, or financial data.
• Comfortable interpreting policies, procedures, or union contract language.
• Candidates must be available to train onsite in Saginaw, MI during the initial onboarding period.

If you're an analytical administrative professional who enjoys supporting operations, financial reconciliation, and process accuracy,