Field Operations Administrative Coordinator

Jobtailor; Fresno (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

PG&E is seeking an organized administrative professional to support the Supervisor, Clerical / Physical, handling timekeeping, expense reports, and material logistics. The role requires data entry, document filing, and coordination of equipment and supplies for field crews.

Responsibilities cover payroll data entry, accounts payable processing, shipping, and on-site material delivery, with strong emphasis on accuracy, safety compliance, and cross-team collaboration.

Qualifications

• Must possess a High School diploma or GED.
• Must be at least 18 years of age.
• Must possess a valid California Driver’s License by day 1 of employment.
• Ability to drive safely in all weather and road conditions.
• Ability to work in all weather conditions.
• Must be able to lift and carry a minimum of 25-50 pounds.
• Data Entry experience.
• SAP experience.
• Ariba experience.
• Ability to multi-task.
• Demonstrated experience with Microsoft Outlook, Excel, and Word.
• Demonstrated experience with Payroll time entry.
• Demonstrated experience with Concur expense reporting.
• Graduate from the PowerPathway Program.
• Relevant Hiring Hall experience.
• Relevant PG&E experience.
• Previous Military experience.

Responsibilities

• Directly supports the Supervisor, Clerical / Physical.
• Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination.
• Reviews timecards for accuracy and inputs into the payroll system and submits for approval.
• Keeps daily contact with crew foreman for the time and calculates bus fare (mileage for transfers).
• Distributes checks.
• Completes change tags in the computer system.
• Orders materials and office supplies based on inventory and individual requests.
• Creates material Purchase Orders.
• Contacts vendor for pricing information.
• Delivers materials to job sites in the field.
• Reviews department operations and purchasing invoices for accuracy.
• Enters invoices into computer system for payment and submits requests and documentation to Accounts Payable department.
• Sorts and delivers interoffice mail.
• Performs order closure tasks.
• Generates and supplies construction crews with job packages.
• Completes and enters third-party or employee claims into computer system.
• Tracks and records claims.
• Records safety-related information and training information.
• Performs data entry for department including customer notification mileage information, paving work, application forms and service tags.
• Files paperwork, including employee bid sheets and employee files for the department.
• Provides administrative support to the department supervisor, including answering of phones, taking messages, scheduling meetings and preparing meeting agendas.
• Provides miscellaneous administrative support to employees which may include completing forms and applications, technical assistance, materials tracking, training, and coordinating Workers Compensation appointments as needed.
• S/T OEC Emergency member supporting the SM&C Superintendent when they are the Incident Commander for Substation. This has annual availability requirements when on call.
• Provide support during emergency events and wear FR clothing and boots.
• During a fire emergency event, must be able to sleep in sleepers and stay at Base Camp.

Skills

Data entry

Multi-tasking

Payroll time entry

Concur expense reporting

Microsoft Outlook

Microsoft Excel

Microsoft Word

Education

High School diploma or GED

Tools

SAP

Ariba

Concur

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

PG&E is seeking an organized administrative professional to support the Supervisor, Clerical / Physical, handling timekeeping, expense reports, and material logistics. The role requires data entry, document filing, and coordination of equipment and supplies for field crews.

Responsibilities cover payroll data entry, accounts payable processing, shipping, and on-site material delivery, with strong emphasis on accuracy, safety compliance, and cross-team collaboration.