Operations Coordinator - Monthly Bonus! - Immediate Hire

Lignetics; Strong (ME); On-site; USD 57,308,000 - 65,904,000; Full time

Benefits offered by this job

Referral bonus

Paid time off

Medical/Dental/Vision insurance

Educational assistance

Life Insurance

Disability (short/long-term)

401(k) match

PPE program

SWAG gear

Job summary

Lignetics in Maine is seeking an Operations Coordinator for a full-time, day-shift role (7 am–3 pm). You will handle AP invoices, PO receipts, HR coordination, daily reporting, and month-end close tasks, plus oversee shipping and general admin.

Strong communication and organization are essential. Prerequisites include a High School diploma and experience in manufacturing office settings; Sage software and Microsoft applications are a plus.

Qualifications

• High School degree required.
• Excellent communication, both written and oral.
• Strong organizational skills and attention to detail.
• Ability to work in a team and coordinate through others.
• Capable of handling pressure and multi-tasking.
• Experience in manufacturing office and/or accounting preferred.
• Experience with Sage Software and Microsoft applications is a plus.

Responsibilities

• AP Invoice Management: code invoices and communicate to AP.
• Scan picking slips to Corporate shared folders.
• Receipt non-stock supplies, raw materials (Sawdust), and packaging material.
• Onsite HR support and onboarding assistance, payroll & attendance support.
• Review daily production and packaging reports; update finished goods inventory.
• Assist Finance with month‑end close procedures including physical inventory and AP management.
• Prepare and print BOLs/Picking slips; manage shipments in Sage; coordinate with AR for invoicing.

Skills

Communication

Organization

Attention to detail

Teamwork

Under pressure

Multi-tasking

Sage software

Microsoft apps

Education

High School diploma

Tools

Sage Software

Microsoft Office

Job description

• Pre-employment background check and drug screen required.

Job Type:

Full-time

Shift Schedule:

7 am - 3 pm

Salary:

$20.00 - $23.00

Operations Coordinator Job Duties

AP Invoice Management

• Code invoices and communicate to the accounts payable department
• Scan picking slips to Corporate shared folders

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior Human Resource staff on all initiatives including but not limited to: onsite HR support, new employee onboarding support, payroll support, time and attendance support, general HR recordkeeping, and onsite benefits coordination.

Daily Reporting

• Review daily production and packaging reports, update finished goods inventory

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory and accounts payable Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and managing all outbound/inbound shipment functions in Sage.
• Communicating shipment activity with the accounts receivable department for purposes of invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to the Plant Manager and onsite safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred
• Experience with Sage Software and Microsoft applications a plus

Operations Coordinator Benefits

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

Salary Description

$20 - $23/hour