Operations Coordinator - Monthly Bonus! - Immediate Hire

Lignetics, INC.; Maine; On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Referral bonus

Paid time off

Floating holidays

Medical Insurance

Dental Insurance

Vision Insurance

Educational assistance

Life insurance

Disability insurance

401(k) with employer match

PPE provided

SWAG gear and boots

Job summary

Lignetics, INC. in Maine is seeking an Operations Coordinator to handle AP invoice management, HR coordination, shipping, and daily reporting within a manufacturing setting. You will scan invoices, receipts, and assist with month-end close while supporting the Plant Manager and onsite safety program.

Strong communication and organizational skills are essential. Responsibilities include daily production reviews, inventory updates, and coordination of logistics with Sage software and MS Office.

Qualifications

• High School degree required.
• Above average communication, both oral and written.
• Strong organization and attention to detail.
• Ability to work in a team and manage through others.
• Capable of working under pressure and multi-tasking.
• Manufacturing office and/or accounting experience preferred.
• Experience with Sage and MS Office a plus.

Responsibilities

• AP Invoice Management: code invoices and communicate with AP.
• Manage receipt of non-stock, raw material, and packaging materials.
• Support HR initiatives including onboarding, payroll, time and attendance.
• Review daily production and packaging reports; update inventory.
• Assist with month-end close procedures and physical inventory.
• Manage shipping activities; print and reconcile BOLs, coordinate inbound/outbound.
• Provide general administrative support to Plant Manager and safety program.

Skills

Communication

Organization

Attention to detail

Teamwork

Multitasking

Under pressure

Education

High School diploma

Tools

Sage Software

Microsoft Office

Job description

Description

Job Type: Full time

Shift Schedule: 7 am - 3 pm

Salary: $20.00 - $23.00

** Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management

• Code invoices and communicate to the accounts payable department
• Scan picking slips to Corporate shared folders

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior Human Resource staff on all initiatives including but not limited to: onsite HR support, new employee onboarding support, payroll support, time and attendance support, general HR recordkeeping, and onsite benefits coordination.

Daily Reporting

• Review daily production and packaging reports, update finished goods inventory

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory and accounts payable Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and managing all outbound/inbound shipment functions in Sage.
• Communicating shipment activity with the accounts receivable department for purposes of invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to the Plant Manager and onsite safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements:

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred
• Experience with Sage Software and Microsoft applications a plus

Operations Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

#IDEAST