Operations Coordinator

Lignetics, INC.; Wisconsin; Hybrid; USD 22,000 - 30,000; Full time

Benefits offered by this job

Employee referral bonus

PTO + floating holidays

Health, dental, vision insurance

Educational assistance

Life insurance & disability

401(k) with employer match

Heating pellet program

SWAG gear & PPE

Job summary

Lignetics, INC. is seeking an Operations Coordinator to handle AP invoicing, HR coordination, and shipping operations in a full-time role. Expect responsibilities spanning daily reporting, material receipts, and month-end close procedures.

The position supports manufacturing office functions and cross-team collaboration in a fast-paced environment. The role requires strong communication, organizational skills, and the ability to multitask under pressure, with a Monday–Friday schedule and a

Qualifications

• Strong written and verbal communication required.
• Excellent organization and attention to detail.
• Able to collaborate with cross-functional teams and lead through others.
• Ability to multitask and perform under pressure.

Responsibilities

• AP Invoice Management: code invoices and communicate with AP department.
• Purchase Order Receipts: receipt of non-stock items, raw materials, packaging materials.
• HR Coordination: onsite HR support, onboarding and payroll support.
• Daily Reporting: review daily bagging reports and update finished goods inventory.
• Month End Close: assist finance with inventory and close procedures.
• Shipping: print BOLs, reconcile, and coordinate with AR for invoicing; sign trucks in/out.
• Other Administrative Support: assist PM and safety programs, update reports, mail distribution.

Skills

Communication skills

Organization & detail orientation

Teamwork & leadership

Multitasking under pressure

Education

High School diploma

Job description

Job Type: Full time

Shift Schedule: M-F 7am-4pm

Salary: $19.00/hour

** Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management

• Code invoices and communicate to AP department
• Scan picking slips to Corp share folder

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior HR staff on all initiatives including but not limited to: Onsite HR support, New Employee Onboarding support, Payroll support, Timeclock support, general HR recordkeeping, onsite benefits coordination

Daily Reporting

• Review daily bagging reports and update finished goods inventory (Build assemblies)

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory, AP Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and doing ship all function in Sage
• Communicating BOLs with AR Dept. for invoicing
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to PM and safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements:

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred

Operations Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

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