Operations Coordinator - Monthly Bonus! - Immediate Hire

Socket.dev; Strong (ME); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

2 weeks PTO

Floating holidays

Medical, Dental, Vision Insurance (FSA

Educational assistance

Life and disability insurance

401(k) with employer match

Heating pellet program

Lignetics swag and PPE boots

Job summary

Socket.dev in Maine is seeking an Operations Coordinator to support AP invoicing, receiving, HR coordination, and daily reporting. The role includes handling shipping logistics, month-end close tasks, and general administrative duties in a manufacturing setting.

The candidate should have strong communication, organization, and multitasking abilities, with experience in Sage and Microsoft Office. The position offers a full-time schedule from 7 am to 3 pm and a competitive hourly salary.

Qualifications

• High School degree required.
• Excellent written and verbal communication skills.
• Strong organizational and detail orientation.

Responsibilities

• AP Invoice Management: code invoices and communicate with AP department.
• Scan picking slips to Corporate shared folders.
• Receipt Non-Stock supplies and Raw materials (Sawdust) and Packaging Material.
• Onsite HR support and onboarding coordination, payroll and time attendance support.
• Review daily production and packaging reports; update finished goods inventory.
• Assist Finance with month end close procedures including physical inventory and AP invoices.
• Manage shipping functions: print BOLs, reconcile, coordinate with AR for invoicing, sign trucks in/out.

Skills

Communication

Organization

Teamwork

Multitasking

Under pressure

Education

High School diploma

Tools

Sage Software

Microsoft Office

Job description

Description

Job Type: Full time

Shift Schedule: 7 am - 3 pm

Salary: $20.00 - $23.00

** Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management

• Code invoices and communicate to the accounts payable department
• Scan picking slips to Corporate shared folders

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior Human Resource staff on all initiatives including but not limited to: onsite HR support, new employee onboarding support, payroll support, time and attendance support, general HR recordkeeping, and onsite benefits coordination.

Daily Reporting

• Review daily production and packaging reports, update finished goods inventory

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory and accounts payable Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and managing all outbound/inbound shipment functions in Sage.
• Communicating shipment activity with the accounts receivable department for purposes of invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to the Plant Manager and onsite safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements:

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred
• Experience with Sage Software and Microsoft applications a plus

Operations Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

#IDEAST