Operations Coordinator

Socket.dev; Town of Marathon (WI); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Referral bonus

Paid time off

Medical insurance

Dental insurance

Vision insurance

Educational assistance

Life and disability insurance

401(k) with match

Work boots & PPE

Job summary

Socket.dev is seeking an Operations Coordinator to manage AP invoicing, PO receipts, HR coordination, daily production reporting, and month-end close activities in a full-time on-site role in Wisconsin. You will support shipping, maintain accurate records, and assist the PM and safety programs while working with a collaborative team.

The position requires a high school diploma and strong communication, organizational, and multitasking abilities, with manufacturing office or accounting experience

Qualifications

• High School diploma required.
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Ability to work in a team and coordinate with others.
• Ability to work under pressure and multitask.
• Manufacturing office and/or accounting experience preferred.

Responsibilities

• AP Invoice Management: code invoices and communicate to AP department.
• Purchase Order Receipts: receipt Non-Stock, Raw material, Packaging material.
• HR Coordination: onsite HR support, onboarding, payroll and timeclock support, benefits coordination.
• Daily Reporting: review daily bagging reports and update finished goods inventory.
• Month End Close: support physical inventory and AP-related close procedures.
• Shipping: print and reconcile BOLs, ship all in Sage, coordinate with AR for invoicing.
• Other Administrative Support: assist PM and safety program, update reports, handle mail and daily packages.

Skills

Communication skills

Organizational skills

Attention to detail

Teamwork

Multitasking

Pressure handling

Education

High School diploma

Job description

Job Type: Full time

Shift Schedule: M-F 7am-4pm

Salary: $19.00/hour

** Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management

• Code invoices and communicate to AP department
• Scan picking slips to Corp share folder

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior HR staff on all initiatives including but not limited to: Onsite HR support, New Employee Onboarding support, Payroll support, Timeclock support, general HR recordkeeping, onsite benefits coordination

Daily Reporting

• Review daily bagging reports and update finished goods inventory (Build assemblies)

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory, AP Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and doing ship all function in Sage
• Communicating BOLs with AR Dept. for invoicing
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to PM and safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements:

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred

Operations Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

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