Operations Coordinator: Data, Tickets & Projects

Ultimate Staffing; Woodland (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Our Client in Woodland, CA is seeking an Operations Coordinator to support daily operations, data management, and cross-team collaboration. The role requires meticulous record-keeping and timely updates across systems.

You will interface with field operations, project teams, and internal platforms to ensure data integrity and project visibility, while handling multiple tasks in a fast-paced environment.

Qualifications

• Experience in operations coordination or project coordination.
• High accuracy in data entry with attention to detail.
• Strong organizational and time-management abilities.
• Ability to manage multiple projects and deadlines.
• Excellent written and verbal communication.

Responsibilities

• Enter completed work into internal tracking systems accurately and on time.
• Process new work assignments and maintain up-to-date project information.
• Manage and update operational trackers to ensure data integrity.
• Close out PMs and tickets with complete documentation.
• Update active tickets and communicate status changes as directed by leadership.
• Maintain accurate job details and progress updates within Gentrac.
• Ensure OneLink data is current, including milestones and assets.
• Review closeout mailbox items within established timelines.
• Maintain compliance by updating INC tickets within deadlines.
• Collaborate with Operations leadership to ensure real-time project visibility.
• Identify and communicate discrepancies, delays, or system issues proactively.

Skills

Data entry

Organizational skills

Time management

Multi-project management

Written & verbal communication

Excel

CRM/ticketing systems

Independent problem solving

Tools

Gentrac

OneLink

Excel

CRM systems

Job description

Our Client in Woodland, CA is seeking an Operations Coordinator to support daily operations, data management, and cross-team collaboration. The role requires meticulous record-keeping and timely updates across systems.

You will interface with field operations, project teams, and internal platforms to ensure data integrity and project visibility, while handling multiple tasks in a fast-paced environment.