Operations Coordinator

Ultimate Staffing; Woodland (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Our Client in Woodland, CA is seeking an Operations Coordinator to support daily operations, data management, and cross-team collaboration. The role requires meticulous record-keeping and timely updates across systems.

You will interface with field operations, project teams, and internal platforms to ensure data integrity and project visibility, while handling multiple tasks in a fast-paced environment.

Qualifications

• Experience in operations coordination or project coordination.
• High accuracy in data entry with attention to detail.
• Strong organizational and time-management abilities.
• Ability to manage multiple projects and deadlines.
• Excellent written and verbal communication.

Responsibilities

• Enter completed work into internal tracking systems accurately and on time.
• Process new work assignments and maintain up-to-date project information.
• Manage and update operational trackers to ensure data integrity.
• Close out PMs and tickets with complete documentation.
• Update active tickets and communicate status changes as directed by leadership.
• Maintain accurate job details and progress updates within Gentrac.
• Ensure OneLink data is current, including milestones and assets.
• Review closeout mailbox items within established timelines.
• Maintain compliance by updating INC tickets within deadlines.
• Collaborate with Operations leadership to ensure real-time project visibility.
• Identify and communicate discrepancies, delays, or system issues proactively.

Skills

Data entry

Organizational skills

Time management

Multi-project management

Written & verbal communication

Excel

CRM/ticketing systems

Independent problem solving

Tools

Gentrac

OneLink

Excel

CRM systems

Job description

Schedule: Monday-Friday (Overtime Frequently Required)

Our client is seeking a highly organized and detail-driven Operations Coordinator to support the day-to-day activities of their Operations team. This role is ideal for someone who enjoys managing data, coordinating multiple priorities, and ensuring projects stay on track in a fast-paced environment.

The Operations Coordinator serves as a key point of support between field operations, project teams, and internal systems by maintaining accurate records, managing ticket workflows, and ensuring timely updates across multiple platforms.

Key Responsibilities

Location: Woodland, CA

Job Type: Full-Time | Direct Hire

Schedule: Monday-Friday (Overtime Frequently Required)

Salary: $52,000

Our client is seeking a highly organized and detail-driven Operations Coordinator to support the day-to-day activities of their Operations team. This role is ideal for someone who enjoys managing data, coordinating multiple priorities, and ensuring projects stay on track in a fast-paced environment.

The Operations Coordinator serves as a key point of support between field operations, project teams, and internal systems by maintaining accurate records, managing ticket workflows, and ensuring timely updates across multiple platforms.

• Enter completed work into internal tracking systems accurately and on time
• Process new work assignments and maintain up-to-date project information
• Manage and update operational trackers to ensure data integrity
• Complete Preventative Maintenance (PM) closeouts according to company procedures
• Close out TMO tickets and confirm all required documentation is complete
• Update active tickets and communicate status changes as directed by leadership
• Maintain accurate job details and progress updates within Gentrac
• Ensure OneLink data is current, including project milestones, ticket statuses, and asset tracking
• Review and process closeout mailbox items within established timelines
• Maintain compliance by updating INC tickets within required deadlines
• Work closely with Operations leadership and team members to ensure real-time project visibility
• Identify and communicate discrepancies, delays, or system issues proactively

Qualifications

• Experience in operations coordination, project coordination, administrative support, dispatching, or a related field
• Strong data entry skills with exceptional attention to detail
• Excellent organizational and time management abilities
• Ability to handle multiple projects and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Experience with work order, ticketing, CRM, or project management systems is highly preferred
• Ability to work independently and take initiative when resolving issues

What Makes You Successful

• You thrive in a fast-paced, deadline-driven environment.
• You are proactive and dependable.
• You enjoy creating order from complex information.
• You take pride in accuracy and follow-through.
• You work well with both field and office teams.

Additional Information

• Full-time, on-site position in Woodland, CA
• Overtime is frequently required based on business and project demands
• Opportunity to join a growing organization with long-term career potential
• Collaborative team environment with meaningful impact on daily operations

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.