Operations Coordinator

Frey Consulting Group; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Vision Technologies, Inc. is seeking a Datacenter Operations Coordinator to join our US-based global systems integrator team. The role supports a key client for the Data Center program with a focus on onboarding, site coordination, and procurement.

The candidate will manage vendor onboarding, sub-contractor invoicing, field team travel, training logistics, and event coordination while maintaining meticulous records and adapting to a dynamic environment.

Qualifications

• 3+ years of project management/office manager experience.
• Planning, organizing and time management experience.
• Experience with Microsoft Office suite (Excel, PowerPoint, Word).
• Proven communication skills.
• Experience in team building.
• Experience handling confidential information.
• Knowledge of business and management principles.
• Experience working independently as well as partnering with others.
• High-level attention to detail and accuracy.
• Self-starter and adaptable to a dynamic environment.
• Reconcile charges from various expense accounts.
• Event planning experience preferred.

Responsibilities

• Assist with and execute site development projects with the Datacenter Operations Manager.
• Handle all onboarding for various Datacenter Accounts.
• Includes background checks, drug screening, and other items required for account specific onboarding.
• Manage and process all sub-contractor invoicing.
• Manages all traveling and coordination required for all field team members.
• Includes any long-term travel.
• Assist with internal coordination for acquiring shirts, safety vests, hard hats, glasses, gloves, and any other items required for the field teammates.
• Assist with and coordinate site tours and visits where applicable.
• Assist with set-up, moves, and configuration changes & providing miscellaneous supplies as needed.
• Maintain onsite contact lists.
• Responsible for coordinating all employee events on and/or offsite.
• Assist with and schedule onsite professional training classes.
• Track local event budgets in conjunction with marketing team.
• Procurement.
• Work directly with corporate Procurement Operations onboarding and ordering from various vendors used at the Datacenter or new employees.
• Other duties as required by Operations Manager.

Skills

Project management

Office management

Planning & time management

Microsoft Office

Communication skills

Team building

Confidential information handling

Independent work

Adaptability

Attention to detail

Event planning

Education

High School Diploma or GED

Job description

We are currently seeking a Datacenter Operations Coordinator that will be a critical member of a U.S.-based global systems integrator providing technology solutions and services for commercial and government clients. This is a full-time permanent role supporting a key client for our Data Center program.

This position is multifaceted and requires an individual who has a high attention to detail and is adaptable to an ever-changing environment. The ideal candidate is detail-oriented, able to multi-task, and is organized. This person has excellent time management ability, problem solving/critical thinking skills, and has excellent written and oral communication skills.

Responsibilities:

• Assist with and execute site development projects with the Datacenter Operations Manager
• Handle all onboarding for various Datacenter Accounts
• includes background checks, drug screening, and other items required for account specific onboarding
• Manage and process all sub-contractor invoicing
• Manages all traveling and coordination required for all field team members
• includes any long-term travel
• Assist with internal coordination for acquiring shirts, safety vests, hard hats, glasses, gloves, and any other items required for the field teammates
• Assist with and coordinate site tours and visits where applicable
• Assist with set-up, moves, and configuration changes & providing miscellaneous supplies as needed
• Maintain onsite contact lists
• Responsible for coordinating all employee events on and/or offsite
• Assist with and schedule onsite professional training classes
• Track local event budgets in conjunction with marketing team
• Procurement
• Work directly with corporate Procurement Operations onboarding and ordering from various vendors used at the Datacenter or new employees
• Other duties as required by Operations Manager

Qualifications:

• 3+ years of project manager/office manager experience
• Planning, organizing and time management experience
• Experience with Microsoft Office suite (specifically Excel, PowerPoint and Word)
• Proven communication skills
• Experience in team building
• Experience handling confidential information
• Knowledge of business and management principles
• Experience working independently as well as partnering with others
• High-level of attention to detail and accuracy
• Self-starter and adaptable to a dynamic environment
• Reconcile charges from various expense accounts
• Event planning experience preferred

Education / Certifications

• High School Diploma or GED required

Background & Drug Screening Conditions

• Must pass a background investigation and a drug test

Vision Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer.