Operations & Calendar Coordinator - Hybrid Orlando

Jesus Film Project; Orlando (FL); Ibrido; USD 21.000 - 30.000; Tempo pieno

Descrizione del lavoro

Jesus Film Project in Orlando is seeking an organized administrative professional to manage calendars, schedule meetings, and support team operations in a hybrid setup. You will prep agendas, coordinate meetings, manage access and rooms, and handle notes and action tracking to keep leaders aligned.

The role requires 2-year business admin education and 3+ years in office management, with strong tools like Slack, Asana, WhatsApp, Google Chat, HelpScout, and Salesforce.

Competenze

• 2-year Associate in Business Administration or a related field preferred but not required.
• 3 years of experience in office management or administrative positions of increasing responsibility.

Mansioni

• Manage assigned leaders' calendars, schedule meetings (phone/video/in-person), align with team calendars, and track schedules during travel.
• Organize, coordinate, and participate in leadership and team meetings by preparing agendas, confirming attendees, managing remote access, booking rooms, ordering meals, taking notes, and tracking attendance and action items.
• Manage communication and project tools (Slack, Asana, WhatsApp, Google Chat, HelpScout) by adding and removing users, tracking action items, routing or responding to inquiries, and helping create response templates.
• Utilize Salesforce for tracking, reporting, and supporting team communication workflows.
• Responsibilities may also include serving as an email delegate for team leaders to support communication needs.
• Manage licensing and contract requests with Legal Ops and the GCO, ensure compliance, and prepare, track, and renew agreements in the Contract Tool.
• Maintain updated contact information in Google Groups and team directories.
• Audit monthly financial reports, manage Interim Requests for Allocation (IRAs), coordinate wire payments, and assist with budgets and reporting for assigned leaders and teams.
• Facilitate funding processes by auditing requests using SPQ, ECM, and Allocation apps, tracking deadlines, preparing reports, and assisting with SPQ/ECM app testing in collaboration with the Software Engineering team.
• Support tri-annual Allocation Meetings through logistics coordination, room setup, data entry, assisting with app testing and user support, and meeting with team leaders beforehand to review financial reports, ensuring they have everything needed to present at Pre-Allocations.
• Support JFP apps (myDigitalWorkSpace, Allocation, ECM, SPQ) by running reports, processing funding and equipment requests, and managing user access.
• Support team retreats and events by coordinating travel, agendas, meals, and activity logistics.

Conoscenze

project management

administrative

administration

administrative assistant

Formazione

Associate degree in Business Administration

Strumenti

Slack

Asana

WhatsApp

Google Chat

HelpScout

Salesforce

Descrizione del lavoro

Jesus Film Project in Orlando is seeking an organized administrative professional to manage calendars, schedule meetings, and support team operations in a hybrid setup. You will prep agendas, coordinate meetings, manage access and rooms, and handle notes and action tracking to keep leaders aligned.

The role requires 2-year business admin education and 3+ years in office management, with strong tools like Slack, Asana, WhatsApp, Google Chat, HelpScout, and Salesforce.