Orlando Event Producer - Hybrid Logistics & Client Lead

PRA Events, Inc.; Orlando (FL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision insurance

Company-sponsored Life Insurance

Short/Long Term Disability Insurance

401(k) with Match

Parental Leave

Cell Phone and Home Internet Stipends

Paid Vacation

Sick Leave

Holidays

Pet Insurance

Flexible Spending Accounts

other optional benefit coverages

Job summary

PRA Events, Inc. in Orlando is seeking a seasoned events professional to lead logistical execution and client coordination for corporate programs in a hybrid role. This position requires in-office presence two days per week and a candidate based near Orlando.

You will manage supplier relationships, budget and margins, coordinate field staff, and ensure flawless delivery from pre-planning through post-event follow-up, collaborating closely with Sales and Operations to exceed client goals.

Qualifications

• 3 years+ of experience overseeing corporate meetings or complex programs.
• Ability to manage operations, supervise Field Staff, and coordinate multiple programs.
• Strong communication and relationship-building with clients, suppliers, and venues.
• Ability to read contracts, financial reports, and client proposals.
• Willingness to work flexible hours, including weekends and holidays.

Responsibilities

• Logistical management and operational execution of client events and programs.
• Primary client contact during pre-planning, operation, and post-sale.
• Meet with Sales to review details and manage contracted programs.
• Manage program changes, negotiate and upsell, and protect gross margins.
• Coordinate suppliers, negotiate terms, and confirm bookings and deposits.
• Determine Field Staff assignments, prepare trip sheets, and train Field Staff.
• Process Field Staff paperwork, manage uniforms, and equipment as required.
• Prepare program paperwork: trip sheets, invoices, service agreements, costing.
• Support Experience Designers with program development per client specs.
• Communicate program details to hotels/venues to ensure seamless operations.
• Conduct pre-con meetings and keep Sales Leaders informed of opportunities.

Skills

Operations management

Client liaison

Vendor management

Budgeting

Interpersonal communication

Multitasking

Job description

PRA Events, Inc. in Orlando is seeking a seasoned events professional to lead logistical execution and client coordination for corporate programs in a hybrid role. This position requires in-office presence two days per week and a candidate based near Orlando.

You will manage supplier relationships, budget and margins, coordinate field staff, and ensure flawless delivery from pre-planning through post-event follow-up, collaborating closely with Sales and Operations to exceed client goals.