Executive Office & Projects Coordinator

Team Member Services; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Benefits from Day One: Medical, Dental

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Orlando, FL seeks an administrative coordinator to support reception, scheduling, and department operations. You will coordinate meetings, manage calendars, and assist with events and budgets, ensuring smooth daily workflows.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to handle multiple tasks in a fast-paced hospital environment. We offer comprehensive benefits and career development opportunities.

Qualifications

• Knowledge of organizational policies, procedures, and systems.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• General clerical skills including knowledge of general office and communication equipment.
• Knowledge of medical practices, terminology, and reimbursement policies.
• Excellent customer service, oral, and written communication skills.
• Ability to deal effectively with employees, patients, medical, and administrative staff professionally.
• Ability to handle a multitude of tasks simultaneously in a fast-paced working environment.
• Skill in planning, organizing, delegating, and supervising.
• Skill in evaluating the effectiveness of existing methods and procedures, identifying problems, researching, and recommending resolutions.
• Skill in developing and maintaining department quality assurance.
• Skill in exercising a high degree of initiative, judgment, discretion, and decision-making.
• Ability to plan, organize, prioritize, and direct the work of others.
• Ability to read, interpret, and apply policies and procedures.
• Ability to set priorities among multiple requests.
• Ability to communicate effectively and professionally in English, both verbally and in writing.
• Ability to interact with all levels of employees and establish partnerships.
• Discretion and ability to maintain confidentiality.
• Good problem-solving skills.
• Flexibility, and ability to multi-task and meet deadlines.
• Positive attitude and strong collaborator.
• Independent, effective, and efficient at time management, and project management.
• Meticulous and excellent planning/organization skills.
• Strong customer service orientation and strong people skills.
• Ability to effectively respond to time-sensitive issues and meet deadlines.
• Ability to manage multiple projects simultaneously.
• Additional languages preferred.
• Knowledge of development activities and Raisers Edge preferred.
• Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred.
• Knowledge of processes and tools for scheduling training preferred.
• EPIC ac

Responsibilities

• Supports department reception, maintains appointment calendars, arranges meeting rooms and catering, and coordinates basic events.
• Assists management with coordination and oversight of department functions, including various campaigns, holiday, and employee events.
• Oversees department equipment and office supplies, ensuring adequate supplies are maintained and equipment is serviced as required.
• Maintains department files, databases, and records, including employee records such as time and attendance, payroll matters, and education.
• Creates, compiles, and maintains various department reports, forms, spreadsheets, and documents, and assists with budgetary coordination and oversight.
• Updates and files department policies and procedures, and may recommend updates and assist with policy and procedure creation.
• Supports department with secretarial functions including correspondence; PowerPoint presentations; and meeting agendas, minutes, and distribution.
• Assists with the update and maintenance of the department website and/or Intranet site.
• Performs department Information Services coordinator functions including requesting and modifying computer access, assisting with equipment needs, and basic training and troubleshooting of department applications.
• Attends meetings as requested and may serve on various committees.
• Assists with or is responsible for department training functions.
• Other duties as assigned.

Skills

Microsoft Word

Excel

PowerPoint

Customer service

Time management

Communication

English proficiency

Tools

Microsoft Office Suite

Lotus Notes

Mindjet Mind Map

Visio

Job description

AdventHealth in Orlando, FL seeks an administrative coordinator to support reception, scheduling, and department operations. You will coordinate meetings, manage calendars, and assist with events and budgets, ensuring smooth daily workflows.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to handle multiple tasks in a fast-paced hospital environment. We offer comprehensive benefits and career development opportunities.