Team Administrative Coordinator

Solomon Page; Orlando (FL); Hybrid; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is hiring a Team Administrative Coordinator in Orlando, FL. This freelance, hybrid position runs through the end of 2026 with potential extension.

Expect a $26.50 hourly rate and a schedule of Monday-Thursday onsite with Friday remote in the Celebration office. The role supports creative and production teams with calendars, meetings, budgets, vendor management, and workflow coordination across multiple productions.

Qualifications

• 3+ years of administrative, coordinator, or production support experience.
• Experience supporting creative, production, marketing, agency, entertainment, or media organizations preferred.
• Strong proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and collaboration platforms.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate complex team and leadership schedules.
• Prepare and process expense reports, purchase requests, and other administrative documentation.
• Organize team meetings, and department events, including agendas, meeting materials, and follow-up notes.
• Maintain department records, distribution lists, organizational charts, and resource documentation.
• Track and manage vendor documentation for multiple productions, ensuring compliance.

Skills

Administrative support

Calendar management

Communication skills

Multitasking

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

We are hiring a Team Administrative Coordinator to join a top entertainment company in Orlando, FL. This freelance position will run until end of 2026 with potential to extend and will be hybrid in their Celebration office (Monday - Thursday onsite, Friday remote)

• Pay Rate: $26.50/HR

Responsibilities

• Manage calendars, schedule meetings, and coordinate complex team and leadership schedules.
• Prepare and process expense reports, purchase requests, and other administrative documentation.
• Organize team meetings, and department events, including agendas, meeting materials, and follow-up notes.
• Maintain department records, distribution lists, organizational charts, and resource documentation.
• Track and manage vendor documentation for multiple productions, working closely with Strategic Sourcing to ensure compliance.
• Support creative and production teams with project setup, scheduling, milestone tracking, and workflow coordination.
• Assist with production logistics, including shoot schedules, call sheets, location coordination, and production documentation.
• Track project timelines, approvals, and key deliverables across multiple concurrent assignments.
• Coordinate reviews, presentations, creative approvals, and stakeholder feedback sessions.
• Support vendor onboarding, contracts, purchase orders, invoicing, and production-related administrative processes.
• Assist with budget tracking, invoice processing, and financial reconciliation activities.
• Monitor spending against approved budgets and maintain project tracking reports.
• Support procurement and vendor management processes in partnership with finance and sourcing teams.
• Coordinate onboarding activities for new hires, freelancers, and contractors.
• Help maintain team calendars, production schedules, and resource planning tools.
• Facilitate collaboration across creative, production, account management, strategy, and business partner teams.

Required Qualifications

• 3+ years of administrative, coordinator, project support, or production support experience.
• Experience supporting creative, production, marketing, agency, entertainment, or media organizations preferred.
• Strong proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and collaboration platforms.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

The Solomon Page Distinction

• Solomon Page offers a comprehensive benefit program for hourly employees.
• We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.