Hybrid Office & Operations Coordinator

Miningamigos; Tampa (FL); Hybrid; USD 51,000 - 72,000; Full time

Job summary

Brown and Caldwell in Tampa seeks a full-time Office Administrator to support office operations, onboarding, and digital services in a hybrid environment. You will assist with front-desk duties, coordinating visits, and coordinating with local facilities and IT to keep the workplace efficient and welcoming.

The role emphasizes organizational planning, administrative support for staff and leadership, and collaboration across functions to ensure smooth operations and a positive office culture.

Qualifications

• Minimum of 2 years in administrative/office support roles.
• Experience supporting employees, clients, vendors, and visitors in a professional environment.
• Proficiency with MS Office and basic IT troubleshooting.
• Strong written and verbal communication; ability to learn quickly.

Responsibilities

• Assist in office operations to ensure a welcoming, organized workspace.
• Coordinate with facilities and IT to maintain conference rooms and equipment.
• Support onboarding/offboarding, travel, and expense reporting for staff.
• Prepare communications, reports, and various documents for teams and leadership.
• Support health, safety, and documentation processes across the Tampa office.

Skills

General admin support

Basic IT support

Organizational skills

MS Office

Communication skills

Adaptability

Education

High School Diploma

Tools

MS Office (Excel, Word, PowerPoint, Outlook, Teams)

Adobe PDF / Bluebeam

Job description

Brown and Caldwell in Tampa seeks a full-time Office Administrator to support office operations, onboarding, and digital services in a hybrid environment. You will assist with front-desk duties, coordinating visits, and coordinating with local facilities and IT to keep the workplace efficient and welcoming.

The role emphasizes organizational planning, administrative support for staff and leadership, and collaboration across functions to ensure smooth operations and a positive office culture.