Operations & Billing Administrator

Graybar; St. Louis (MO); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision coverage

401(k) with company match

Paid vacation

Job summary

Graybar is seeking a detail-oriented administrative professional in the United States to support order processing, billing, credits, and proofs of delivery while coordinating with multiple teams.

The ideal candidate has a high school diploma, 1 year of experience (2+ preferred), and proficiency with MS Word, Excel, Outlook and SAP, along with strong data-entry and organizational skills. Monday–Friday, 8:00am–5:00pm, on-site role.

Qualifications

• High School education required.
• 1 year experience required, 2+ years preferred.
• Experience with MS Word, Excel, Outlook and SAP.
• Strong data entry and organizational skills.
• Ability to multi-task while providing detailed, accurate information across teams.
• Ability to interface with all levels of employees and management.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes; investigate LIV workflows and coordinate reports.
• Approve and key daily transactions including returns to suppliers and customers, miscellaneous billings and credits.
• Participate in Quality Improvement Teams to limit rework and streamline administrative functions.
• File documents and mail, maintain tax certificate files, backup receptionist and manage Company records.
• Participate in annual inventory and closing work; review and approve reports; suggest corrective actions.

Skills

Data entry

Multitasking

Organizational skills

Interpersonal communication

Education

High School education

Tools

SAP

MS Word

MS Excel

MS Outlook

Job description

Graybar is seeking a detail-oriented administrative professional in the United States to support order processing, billing, credits, and proofs of delivery while coordinating with multiple teams.

The ideal candidate has a high school diploma, 1 year of experience (2+ preferred), and proficiency with MS Word, Excel, Outlook and SAP, along with strong data-entry and organizational skills. Monday–Friday, 8:00am–5:00pm, on-site role.