Branch Administration Specialist – Detail-Driven Ops Support

Grayba; Brooklyn Park (MN); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life Insurance

401(k) with company match

Paid vacation

Paid holidays

Sick days

Wellness day

Employee stock ownership

Job summary

Graybar is seeking a Branch Administrator in Brooklyn Park, MN to manage administrative tasks, billing, orders, and PODs while supporting reporting and records management. The role requires a high school education and at least 6 months of related experience, with SAP knowledge preferred.

Hours are Monday–Friday, 8:00am–5:00pm, at a starting rate of $21 per hour. Join Graybar’s team to contribute to data accuracy, efficient workflows, and cross-functional collaboration across the branch.

Qualifications

• High school education is required.
• 6+ months of related experience preferred.
• Knowledge of computer systems; SAP experience preferred.
• Attention to detail, data entry and organizational skills.
• Ability to interface and work well with all levels of employees and management.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes; investigate LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports.
• File documents and mail, maintain tax certificate files, back up receptionist, and manage Company records.
• Participate in Quality Improvement Teams to limit rework, streamline administrative functions, and enhance the service effort within the location.
• Key and approve daily transactions including returns to suppliers, returns from customers, miscellaneous billings and credits.
• Participate in annual inventory and closing work, as directed.
• Review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions.

Skills

Attention to detail

Data entry

Organizational skills

Interpersonal skills

SAP experience

Education

High school diploma

Tools

SAP

Job description

Graybar is seeking a Branch Administrator in Brooklyn Park, MN to manage administrative tasks, billing, orders, and PODs while supporting reporting and records management. The role requires a high school education and at least 6 months of related experience, with SAP knowledge preferred.

Hours are Monday–Friday, 8:00am–5:00pm, at a starting rate of $21 per hour. Join Graybar’s team to contribute to data accuracy, efficient workflows, and cross-functional collaboration across the branch.