Freight Billing & Administrative Coordinator

Graybar Electric Company, Inc.; Chesterfield (MO); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Employee stock ownership plan

Profit Sharing Plans

401(k) Savings Plan with company match

Paid Vacation & Sick Days

Paid Holidays

Paid Wellness Day

Volunteer Time Off

Job summary

Graybar Electric Company, Inc. is seeking a Branch Administrator to provide centralized administrative support across Graybar Zone and Service Center locations.

You will validate and process freight and material vendor invoices, research billing discrepancies, and support monthly reporting and reconciliations. This role emphasizes accuracy, attention to detail, SAP proficiency, and strong communication with multiple departments to ensure smooth operations.

Qualifications

• High school education required; 6+ months related experience preferred.
• Knowledge of computer systems; SAP experience preferred.
• Attention to detail, data entry and organizational skills.
• Ability to interface and work well with all levels of employees and management.

Responsibilities

• Review, validate, and process freight and material vendor invoices for Graybar Zone and Service Center locations while maintaining documentation and audit trails.
• Research and resolve freight billing discrepancies, overcharges, duplicate payments, and invoice exceptions.
• Verify vendor invoice data against purchase orders, delivery documents, and carrier records using Graybar systems including SAP.
• Process outbound freight billing adjustments with proper approvals and documentation.
• Communicate with Graybar service centers, branches, carriers, suppliers, and internal departments to resolve invoice and freight-related issues.
• Run monthly reports, research and reconcile open aging items.
• Support process improvement initiatives and operational efficiencies.

Skills

Data entry

Attention to detail

Interdepartmental communication

Organizational skills

Education

High school diploma

Tools

SAP

Job description

Graybar Electric Company, Inc. is seeking a Branch Administrator to provide centralized administrative support across Graybar Zone and Service Center locations.

You will validate and process freight and material vendor invoices, research billing discrepancies, and support monthly reporting and reconciliations. This role emphasizes accuracy, attention to detail, SAP proficiency, and strong communication with multiple departments to ensure smooth operations.