Branch Administrator

Graybar Electric Company, Inc.; Chesterfield (MO); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Employee stock ownership plan

Profit Sharing Plans

401(k) Savings Plan with company match

Paid Vacation & Sick Days

Paid Holidays

Paid Wellness Day

Volunteer Time Off

Job summary

Graybar Electric Company, Inc. is seeking a Branch Administrator to provide centralized administrative support across Graybar Zone and Service Center locations.

You will validate and process freight and material vendor invoices, research billing discrepancies, and support monthly reporting and reconciliations. This role emphasizes accuracy, attention to detail, SAP proficiency, and strong communication with multiple departments to ensure smooth operations.

Qualifications

• High school education required; 6+ months related experience preferred.
• Knowledge of computer systems; SAP experience preferred.
• Attention to detail, data entry and organizational skills.
• Ability to interface and work well with all levels of employees and management.

Responsibilities

• Review, validate, and process freight and material vendor invoices for Graybar Zone and Service Center locations while maintaining documentation and audit trails.
• Research and resolve freight billing discrepancies, overcharges, duplicate payments, and invoice exceptions.
• Verify vendor invoice data against purchase orders, delivery documents, and carrier records using Graybar systems including SAP.
• Process outbound freight billing adjustments with proper approvals and documentation.
• Communicate with Graybar service centers, branches, carriers, suppliers, and internal departments to resolve invoice and freight-related issues.
• Run monthly reports, research and reconcile open aging items.
• Support process improvement initiatives and operational efficiencies.

Skills

Data entry

Attention to detail

Interdepartmental communication

Organizational skills

Education

High school diploma

Tools

SAP

Job description

Make a difference. As a Branch Administrator, you will provide centralized administrative support for Graybar Zone and Service Center locations across the United States. This role is responsible for validating and processing freight and material vendor invoices for assigned locations, researching billing discrepancies, managing invoice workflow exceptions, performing monthly reporting and reconciliations, and supporting other administrative functions that contribute to efficient Graybar operations.

In this role you will:

• Review, validate, and process freight and material vendor invoices for Graybar Zone and Service Center locations while maintaining accurate documentation, workflow records, and audit trails.
• Research and resolve freight billing discrepancies, overcharges, duplicate payments, and invoice exceptions.
• Verify vendor invoice data against purchase orders, delivery documents, and carrier records utilizing Graybar systems, including SAP.
• Process outbound freight billing adjustments, including customer debits and internal freight debit allocations, while ensuring proper approvals and documentation.
• Communicate often with Graybar service centers, branches, carriers, suppliers, and internal departments, including Sales and Cost Services, to resolve invoice and freight-related issues.
• Run monthly reports, research and reconcile open aging items.
• Support process improvement initiatives and operational efficiencies.
• Perform additional administrative duties as assigned.

What you bring to the table: High school education 6+ months of related experience preferred Knowledge of computer systems; SAP experience preferred Attention to detail, data entry and organizational skills Ability to interface and work well with all levels of employees and management

Shift and Hours:

Monday - Thursday: 6:30 am to 4:30 pm Friday: 6:30 am to 10:30 am

Compensation Details:

The expected starting rate of pay for this position is $20.00 per hour, depending on experience.

The Value of Graybar:

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan!

Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.
• Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business. We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team. That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled

Graybar, a Fortune 500 company, specializes in supply chain management services, and is a leading North American distributor of high quality components, equipment, and materials. We serve the construction market, the commercial, institutional, and government (CIG) market, and the industrial and utility markets. Graybar products and services support new construction, infrastructure updates, building renovation, facility maintenance, repair and operations, and original equipment manufacturing.