Operations Associate

Beacon Hill; Portsmouth (NH); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Bonus

Profit-sharing

Comprehensive benefits

On-site parking

Job summary

Beacon Hill in Portsmouth, NH is seeking an Operations Associate to support senior professionals and drive client activities from start to finish in a fast-paced, transaction-driven environment.

The role requires 3+ years of executive-support experience, in-office work model, and a degree. You will coordinate calendars, travel, and client-ready materials, while maintaining Salesforce records and contributing to internal projects and events.

Qualifications

• 3+ years of experience supporting executives or client-facing teams in a fast-paced environment.
• Proficiency with Microsoft Office and Salesforce; ability to manage calendars and travel.
• Strong organizational, communication, and discretion with confidential information.

Responsibilities

• Manage complex calendars, scheduling, and travel for senior professionals.
• Prepare client-facing presentations, agendas, reports, and confidential materials.
• Coordinate meetings, client events, and off-site logistics including travel and vendor management.
• Maintain Salesforce records and support transaction-related activities and project timelines.

Skills

Executive support

Client-facing administration

Project coordination

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Salesforce

Job description

Operations Associate to $70K - Support Critical Business Transactions!

Our client, a highly respected financial services firm, is seeking an Operations Associate to support senior professionals and play a key role in driving client activities from start to finish. This position combines executive support, client service, project coordination, and event logistics in a fast-paced, transaction-driven environment. The ideal candidate brings 3+ years of experience in executive support, client-facing administration, or project coordination within a professional services setting.

• Location: Portsmouth, NH
• Work Model: In Office
• Degree: Required
• Responsibilities include managing complex calendars, scheduling, and travel arrangements for senior professionals; preparing and assembling client-facing presentations, agendas, reports, and confidential materials; coordinating meetings, client events, and off-site logistics including travel, technology, and vendor management; maintaining Salesforce records, reports, and documentation; serving as a professional point of contact for clients and external stakeholders; supporting transaction-related activities and project timelines from initiation through completion; and assisting with internal projects, special events, and operational initiatives.
• The ideal candidate possesses 3+ years of experience supporting executives or client-facing teams in a fast-paced professional environment; strong proficiency with Microsoft Office, Salesforce, and business technology platforms; exceptional organization, prioritization, and multitasking skills; polished verbal and written communication abilities with a high-touch customer service approach; strong attention to detail and ability to handle confidential information with discretion; and the confidence, professionalism, and adaptability to thrive in a high-performance culture.

Join a collaborative and entrepreneurial organization offering a strong bonus, profit-sharing, comprehensive benefits coverage, and on-site parking.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.