Business Operations Associate

Beacon Hill; Boston (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid overtime

Bonus eligibility

Professional development

Career growth opportunities

Job summary

Beacon Hill is seeking a Business Operations Associate in Boston, MA to support workplace operations and deliver an exceptional employee and guest experience. The role combines office coordination, hospitality support, meeting and event logistics, and administrative assistance for senior leadership.

Ideal candidates have 2+ years of experience in office administration or hospitality, strong Microsoft Office skills (Outlook), and a polished, service-oriented communication style.

Qualifications

• 2+ years of experience in office operations, administrative support, hospitality, or client service.
• Strong Microsoft Office skills, particularly Outlook.
• Polished and professional communication style.
• Attention to detail and sound judgment with confidential information.
• Positive, service-oriented mindset and willingness to assist where needed.

Responsibilities

• Serve as the primary point of contact for visitors and employees; manage conference room scheduling, meeting logistics, and catering coordination.
• Maintain office supplies, kitchen inventory, and shared workplace areas; coordinate with vendors and building management.
• Support onboarding and workspace readiness for new hires; process invoices and administrative documentation.
• Provide calendar coordination, travel arrangements, and expense reporting for senior leaders.

Skills

Office operations

Microsoft Outlook

Organizational skills

Professional communication

Attention to detail

Multitasking

Service orientation

Calendar coordination

Education

Degree: Preferred

Tools

Microsoft Office

Outlook

Job description

Business Operations Associate (AP1466658BOS) Boston, Massachusetts

Salary: USD60000 - USD70000 per year

Business Operations Associate to $70K – High-Visibility Position!

Our client, a prestigious wealth management firm, is seeking a Business Operations Associate to support workplace operations and help deliver an exceptional employee and guest experience. This role combines office coordination, hospitality support, meeting and event logistics, and administrative assistance for senior leadership. The ideal candidate brings 2+ years of experience in office administration or hospitality services.

• Work Model: In Office
• Degree: Preferred
• Responsibilities include serving as the primary point of contact for visitors and employees; managing conference room scheduling, meeting logistics, and catering coordination; maintaining office supplies, kitchen inventory, and shared workplace areas; partnering with vendors, building management, and internal teams to ensure smooth daily operations; supporting onboarding and workspace readiness for new hires; processing invoices and administrative documentation; and providing administrative support to senior leaders, including calendar coordination, travel arrangements, and expense reporting.
• The ideal candidate possesses 2+ years of experience in office operations, administrative support, hospitality, or client service; strong Microsoft Office skills, particularly Outlook; exceptional organizational and multitasking abilities; a polished and professional communication style; attention to detail and sound judgment when handling confidential information; and a positive, service-oriented mindset with a willingness to assist wherever needed.

Join a growing global organization offering paid overtime, bonus eligibility, professional development opportunities, and long-term career growth within a highly visible business operations team!