Senior Operations Associate

Vaco; Boston (MA); Hybrid; USD 75,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco is seeking an experienced professional for an Investment Operations role based in Boston, MA. The hybrid position requires excellent analytical and technical skills, supporting various functions across investment teams.

The ideal candidate will have a Bachelor's degree in Finance or related field, 5-8 years of experience, and strong Excel skills. This opportunity offers a competitive salary range of $75K-$120K and benefits including medical, dental, vision, and a 401(k) plan.

Qualifications

• 5-8 years of experience in investment operations or financial services.
• Proven experience in portfolio operations or fund administration.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate settlement of investment transactions and related operational activities.
• Maintain relationships with stakeholders for timely transaction processing.
• Monitor operational compliance and resolve discrepancies.

Skills

Investment transaction processing

Advanced Microsoft Excel

Analytical skills

Organizational skills

Problem-solving abilities

Communication skills

Education

Bachelor's degree in Finance, Accounting, Economics, Business

Tools

Financial systems and databases

Job description

Where: Boston, MA

Hybrid, 3 days onsite/week

Permanent Job Opportunity

$75K-$120K

Position Summary

This position is responsible for supporting a variety of functions within the Investment Operations team. The role works closely with Investment, Finance, Treasury, and Compliance teams to coordinate and execute transaction settlement activities, maintain accurate portfolio records, manage cash movements, and support operational processes across investment vehicles.

The successful candidate will be a highly organized, detail-oriented professional with strong analytical and technical skills who thrives in a fast-paced environment. This individual will play a key role in ensuring operational accuracy, efficiency, and adherence to internal controls and regulatory requirements.

Responsibilities

Investment Operations

• Coordinate and support the settlement of investment transactions, including review of trade allocations, legal documentation, and funding requirements.
• Partner with investment professionals and finance teams to facilitate transaction closings and related operational activities.
• Maintain relationships with counterparties, custodians, trustees, administrators, and banking partners to ensure timely and accurate transaction processing.
• Research and resolve trade and cash discrepancies while coordinating with internal and external stakeholders.
• Monitor and maintain investment records, including principal repayments, drawdowns, interest payments, accruals, and other portfolio activity.
• Execute and document wire transfers and cash movements in accordance with established procedures and controls.
• Ensure investment accounting and portfolio management systems accurately reflect portfolio activity and holdings.
• Support reconciliation processes and ongoing data integrity initiatives.

General Operations

• Assist with the onboarding of new funds, accounts, and service providers.
• Coordinate with Finance, Treasury, and Operations teams on cash management activities and banking transactions.
• Monitor operational compliance requirements and assist in resolving exceptions or control-related issues.
• Prepare recurring operational, cash management, and portfolio reports for internal stakeholders.
• Support liquidity management activities, including funding requests, capital activity, and cash forecasting.
• Assist in the development, implementation, and enhancement of operational policies, procedures, and internal controls.
• Support external audit requests, testing procedures, and other regulatory or compliance-related reviews.
• Identify opportunities for process improvements, automation, and operational efficiencies.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.
• 5-8 years of experience in investment operations, fund operations, financial services, asset management, banking, or a related environment.
• Experience supporting investment transaction processing, portfolio operations, or fund administration preferred.
• Advanced Microsoft Excel skills and strong proficiency with financial systems and databases.
• Strong analytical, organizational, and problem‑solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work both independently and collaboratively across functional teams.

Compensation & Benefits

Salary range: $75,000-$120,000. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, vision benefits and the company's 401(k) retirement plan.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.