Operations Assistant

Insight Global; Phoenix (AZ); On-site; USD 38,572 - 46,838; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A recruitment firm is seeking an Operations Assistant to manage event planning and streamline operations across multiple offices. Ideal candidates will have over 7 years of experience in administrative roles, exceptional organizational skills, and proficiency in tools like Oracle, Excel, and PowerPoint. This is a full-time position based in Phoenix, Arizona, offering competitive benefits including medical and vision insurance.

Qualifications

• 7+ years in event planning, operations management, or administrative roles.
• Strong organizational and timeline management skills.
• Ability to create, streamline and implement SOPs.

Responsibilities

• Manage and streamline event planning and execution.
• Prioritize and manage multiple tasks efficiently.
• Plan, execute, and oversee events, ensuring deadlines are met.
• Create standardized operating procedures for events and operations.
• Coordinate with stakeholders for community and employee appreciation events.

Skills

Event planning

Operations management

Organizational skills

Timeline management

SOP creation

Oracle proficiency

Excel proficiency

PowerPoint proficiency

Outlook proficiency

Job description

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $34.00/hr

Lead Recruiter, NextGen Engineering at Insight Global

Position: Administrative / Operations Assistant

Duration: 1-year contract with possible extension

Must have - Qualifications:

• Proven experience in event planning, operations management, or administrative roles (7 years minimum)
• Strong organizational and timeline management skills
• Ability to create, streamline and implement SOPs
• Proficiency in Oracle, Excel, PowerPoint, and Outlook

Tools and Technologies needed:

• Oracle: Invoice input and processing
• Excel: Data management and analysis
• PowerPoint: Presentation creation and management
• Outlook: Email and calendar management

Day-to-Day Functions:

We are seeking a highly organized and self‑motivated Operations Assistant to manage and streamline event planning and execution across six different offices. This role requires exceptional organizational skills, the ability to manage timelines, and the creation of standardized operating procedures (SOPs) for all events and operations. The ideal candidate will be a self‑starter who can take ownership of processes and procedures, ensuring efficient planning and execution.

Key Responsibilities:

• Prioritize and manage multiple tasks efficiently, ensuring all events and operations are well coordinated and executed
• Plan, execute, and oversee events, including payment processing and delivery, ensuring all deadlines are met
• Streamline planning and execution processes across six offices with internal customers, creating solutions that are not tailored to each site lead but are efficient and standardized
• Act as the boots on the ground for planning community events (e.g., MLK Day) and employee appreciation events. Coordinate with the event team to price out venues and manage logistics (e.g., holiday parties)
• Schedule meetings with various stakeholders, including executives and external parties (e.g., economic development council meetings)
• Execute invoicing for site director approval, ensuring all invoices are processed through Oracle with checks and balances from site directors
• Coordinate and set up for vendor/executive visits, ensuring all logistics are handled
• Distribute and coordinate communications for events and operations
• Manage the distribution of event tickets and merchandise (e.g., baseball games, concerts, 102nd birthday polo shirts) to reward employees

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Industries

Insurance

Benefits

• Medical insurance
• Vision insurance
• 401(k)