Event Operations Associate

Becker's Healthcare

Illinois

On-site

USD 65,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Vision Insurance

401k

Generous PTO

Paternal Leave

Long-term Disability Insurance (LTD)

Employee Assistance Program (EAP)

Job summary

A leading healthcare events firm is seeking an Event Operations Associate to manage the logistics and execution of live and virtual events. The successful candidate will work closely with the event team and stakeholders to ensure successful event delivery. Key responsibilities include pre-event planning, technical support, and maintaining production timelines. Ideal candidates should have strong organizational skills, be comfortable with technology, and ideally possess a degree in communication or hospitality. This is a full-time entry-level position offering competitive benefits.

Qualifications

Exceptional organizational and project management skills.
Excellent communication and interpersonal skills.
Demonstrated ability to multitask in deadline-driven environments.

Responsibilities

Support pre-event planning, onsite execution, and post-event wrap-up for events.
Manage attendee experience, food coordination, and vendor relations.
Oversee shipping and receiving of event materials and equipment.

Skills

Organizational skills

Project management skills

Communication skills

Interpersonal skills

Comfortable with technology

Education

Bachelor's degree in communications, marketing, hospitality or related field

Tools

Event registration software

Mobile apps

Spreadsheets

Job description

This range is provided by Becker's Healthcare. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Event Operations Associate

At Becker’s Healthcare, we are committed to delivering trusted news and insights to healthcare executives and clinicians every day. As a rapidly growing multimedia and events firm, we bring the healthcare industry together through cutting-edge digital content, print publications, and immersive live and virtual event experiences.

We’re hard at work building the #1 multimedia company in healthcare by moving fast, thinking big, and continually raising the bar. To help us achieve our growth goals, we’re seeking an Events Operations Associate with a strong focus on organization and attention to detail to support the preparation and execution of our premier live and virtual events.

In this role, you’ll contribute to the full lifecycle of event production — from day-to-day operations to strategic initiatives — managing logistics, liaising with vendors and partners, supporting technology needs, and ensuring a seamless experience for attendees, speakers, and sponsors. You’ll work closely with event leadership to ensure every detail is flawlessly executed, whether it's a small task behind the scenes or a high-impact production moment.

This is an exciting opportunity for someone who thrives in a fast-paced environment, is passionate about hospitality and operational excellence, and is eager to make meaningful contributions across all aspects of event execution.

Key Responsibilities

Event Operations & Logistics

Support pre-event planning, onsite execution, and post-event wrap-up for both in-person and virtual events under the guidance of Event Team leaders.
Responsibilities can include: managing and assisting with attendee experience, food and beverage coordination, hotel and venue logistics (including contracting and space utilization), vendor relations, setup and teardown logistics, budget tracking, marketing collateral, AV requirements, mobile app integration, and event registration systems.
Serve as a key technical subject matter expert during events, troubleshooting mobile app, registration software, and AV needs.
Coordinate signage, branding, and marketing collateral in collaboration with creative teams and external vendors before and during the events. Ensuring properly executing client orders.
Create, organize and maintain production timelines, run-of-show documents, and event checklists.
Manage third-party vendors to ensure consistency in their delivery of service for our business needs.
Lead logistics for virtual events including platform setup, speaker prep, and live execution.
Oversee shipping and receiving of event materials, merchandise, and equipment.

Cross-Functional Collaboration

Work closely with sales, client success, editorial, and data teams to ensure events meet strategic goals and deliverables.
Maintain ongoing communication with stakeholders to ensure all operational needs are organized, aligned and properly executed.
Provide support for client activations, partner deliverables, and special sponsor requests.

What Success Looks Like in This Role

Flawless event execution that enhances attendee, speaker, and partner satisfaction.
Strong attention to detail and the ability to anticipate operational needs before they arise.
Proactive identification and resolution of logistical or technical challenges.
Positive internal and external feedback related to professionalism and problem-solving under pressure.
Consistent, clear documentation and reporting of processes and outcomes.

Qualifications

Exceptional organizational and project management skills.
Comfortable with technology (e.g., event registration software, mobile apps, spreadsheets)
Excellent communication and interpersonal skills.
Demonstrated ability to multitask and thrive in deadline-driven environments.
Bachelor's degree in communications, marketing, hospitality, or related field preferred.
Health Insurance
Vision Insurance
401k
Generous PTO
Paternal Leave
Long-term Disability Insurance (LTD)
Employee Assistance Program (EAP)