Operations & Projects Administrative Assistant

The Salvation Army; Coeur d'Alene (ID); On-site; USD 34,000 - 42,000; Full time

Job summary

The Salvation Army's Kroc Center is seeking an Administrative Assistant to provide day-to-day administrative support to the Operations Department.

You will manage communications, coordinate meetings, assist with payroll and staff records, and ensure accurate records and timely processing.

The role requires a High School diploma (GED acceptable), two years of secretarial or customer service experience, and proficient MS Office skills.

Qualifications

• High School diploma or GED required or equivalent.
• Two years of experience in secretarial or customer service positions.
• Preferred background in project management or construction.
• Must have excellent computer skills and be proficient in Microsoft Office.
• Ability to write routine correspondence and communicate effectively.

Responsibilities

• Receive and handle vendor and contractor calls and visitors in a friendly, professional manner.
• Sort, prioritize, and respond to department emails and messages.
• Prepare and submit project-based TSAMM items timely.
• Serve as the main operational liaison between vendors and contractors.
• Coordinate staff meetings and detailed minutes.
• Assist with payroll, timesheets, and staff records.
• Ensure timely payment of invoices with accounting.
• Maintain confidentiality and provide general administrative support.

Skills

Organizational skills

Attention to detail

Time management

Verbal and written communication

Customer service mindset

Typing skills

Education

High School diploma or GED

Some college

Tools

Microsoft Office

Job description

The Salvation Army's Kroc Center is seeking an Administrative Assistant to provide day-to-day administrative support to the Operations Department.

You will manage communications, coordinate meetings, assist with payroll and staff records, and ensure accurate records and timely processing.

The role requires a High School diploma (GED acceptable), two years of secretarial or customer service experience, and proficient MS Office skills.