Operations Administrative Assistant (Vendor & Projects)

The Salvation Army USA Western Territory; Coeur d'Alene (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

The Salvation Army USA Western Territory seeks an Administrative Assistant to support the Operations Department at the Kroc Center. The role requires strong organization and attention to detail, and the ability to manage multiple priorities with minimal supervision.

You will handle vendor communications, coordinate meetings, assist with payroll and staff records, and ensure accurate invoices. The position demands excellent MS Office skills, discretion, and a collaborative, customer-service

Qualifications

• High School diploma or GED required; two years of college preferred.
• Proficient in Microsoft Office and able to handle multiple administrative tasks.

Responsibilities

• Receive and handle vendor and contractor incoming telephone calls and visitors in a friendly and businesslike manner.
• Sort, prioritize and respond to project specific department emails messages.
• Prepare and submit project based TSAMM items in a timely manner.
• Serve as the main operational liaison between vendors and contractors for the operations department.
• Provide project based approvals to required local and divisional employees.
• Answer and respond inquiries to all vendor and contractor related inquiries.
• Assist with the bid collection process for all operational related projects.
• Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Arrange staff meetings and detailed minutes.
• Assist with huma resources tasks such as payroll, time sheet adjustments and staff records.
• Direct calls to appropriate staff in a timely manner.
• Work directly with accounting to ensure timely and accurate payment of all invoices.
• Assist with inventory and preventative maintenance requirements for Upkeep
• Schedule and communicate onsite vendor and contractor meetings
• Maintain confidentiality.
• Provide routine administrative support and other administrative functions as requested.
• Other duties as assigned.

Skills

Detail oriented

Typing skills

Telephone skills

Verbal communication

Organizational skills

Customer service

Team player

Fast-paced environment

Education

High School diploma or GED

Some college preferred

Tools

Microsoft Office

Job description

The Salvation Army USA Western Territory seeks an Administrative Assistant to support the Operations Department at the Kroc Center. The role requires strong organization and attention to detail, and the ability to manage multiple priorities with minimal supervision.

You will handle vendor communications, coordinate meetings, assist with payroll and staff records, and ensure accurate invoices. The position demands excellent MS Office skills, discretion, and a collaborative, customer-service