Operations Administrative Specialist

The Salvation Army Southern California; Coeur d'Alene (ID); On-site; USD 40,000 - 55,000; Full time

Job summary

The Salvation Army Southern California is seeking an Administrative Assistant to provide day-to-day support for the Operations Department at the Kroc Center. The role requires strong organizational skills, the ability to handle multiple priorities, and independence with minimal supervision.

You will work closely with vendors, contractors, and staff to ensure smooth operations and timely completion of projects.

Qualifications

• Requires High School diploma or GED; two years of college preferred.
• Minimum two years' experience in secretarial or customer service roles.
• Preferred background in project management or construction.
• Proficient with Microsoft Office; ability to learn new software.

Responsibilities

• Receive and handle vendor and contractor calls and visitors in a professional manner.
• Prioritize and respond to project emails and messages.
• Submit project-based TSAMM items in a timely manner.
• Serve as liaison between vendors/contractors and operations staff.

Skills

Microsoft Office

Typing

Verbal communication

Written communication

Detail oriented

Organizational skills

Customer service

Teamwork

Multitasking

Clerical experience

Secretarial experience

Education

High School diploma or GED

Two years college education

Tools

Office machines

Job description

The Salvation Army Southern California is seeking an Administrative Assistant to provide day-to-day support for the Operations Department at the Kroc Center. The role requires strong organizational skills, the ability to handle multiple priorities, and independence with minimal supervision.

You will work closely with vendors, contractors, and staff to ensure smooth operations and timely completion of projects.