Admin Specialist

Ultimate Staffing; Baltimore (MD); On-site; USD 42,000 - 45,000; Full time

Job summary

A staffing agency is seeking an Administrative Specialist in Baltimore, MD to provide essential administrative support across various operations, including data entry and inventory management. Candidates should have 3+ years of administrative experience and proficiency in Microsoft Office. This full-time position offers a salary range of $42,000.00/yr - $45,000.00/yr.

Qualifications

• 3+ years of administrative office experience
• 3+ years of data entry experience
• 3 years of experience in a warehouse environment
• Proficient math and basic finance skills

Responsibilities

• Accurately enters and maintains data within Excel and inventory management systems.
• Handles high volumes of data efficiently and meets processing deadlines.
• Maintains accurate inventory records and assists in tracking inbound and outbound products.

Skills

Data entry

Inventory management

Microsoft Office

Customer service

Strong attention to detail

Education

High school diploma

Bachelor's degree

Tools

Excel

Inventory management systems

Job description

1 day ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$42,000.00/yr - $45,000.00/yr

Direct message the job poster from Ultimate Staffing

Say Hello to The Staffing Guy. I'M RECRUITING! - Business Solutions Manager @ Ultimate Staffing

Position Overview

The Administrative Specialist provides essential administrative support across warehouse and transportation office functions. This role supports daily operations including data entry, inventory control, dispatch administration, customer service, and general office responsibilities.

Key Responsibilities

• Data Entry & Verification: Accurately enters and maintains data within Excel and inventory management systems.

• Ensures all information is complete, correct, and current.

• Handles high volumes of data efficiently and consistently meets processing deadlines.

• Covers lunch and backup duties for the Reception and Customer Scheduling team. Responds to phone inquiries, supports customer scheduling, manages mail distribution, and executes general administrative tasks such as filing, photocopying, and label printing.

• Maintains accurate inventory records and assists in tracking inbound and outbound products.

• Provides booth services for drivers collecting items from the warehouse.

• Assists with drayage and dispatch functions, including communicating with drivers and monitoring cargo arrivals at the port.

• Documents and communicates quality issues appropriately, ensuring proper reporting and follow-up.

• Provides diary and schedule management for the President.

Qualifications

• High school diploma required; Bachelor's degree preferred.

• 3+ years of administrative office experience

• 3+ years of data entry experience

• 3 years of experience in a warehouse environment

• Proven background in data entry and inventory management within warehousing or logistics

• Proficient math and basic finance skills

• Strong command of Microsoft Office and relevant inventory/database systems

• Highly organized with strong attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative and Supply Chain

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