Senior Administrative Assistant

Ultimate Staffing

California (MO)

On-site

USD 38,572 - 45,460

Full time

14 days+

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Job summary

A staffing company is seeking a highly organized Senior Administrative Assistant to support a Chief Financial Officer. This full-time role involves managing complex scheduling, executive communications, and supporting board meetings. Ideal candidates will have 3-5 years of experience in administrative roles and mastery of Google Workspace and Microsoft 365. This position is based in California, offering a pay range of $28.00/hr - $33.00/hr.

Qualifications

3-5+ years supporting C-level executives, finance support is a plus.
Experience partnering with accounting/finance teams.
Mastery of Google Workspace and/or Microsoft 365.

Responsibilities

Manage calendar and inbox for the CFO.
Draft and track executive correspondence.
Serve as a liaison to department leaders and vendors.
Prepare agenda and minutes for committee meetings.

Skills

Organizational skills

Time management

Writing skills

Relationship-building

Service mindset

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft 365

Adobe Acrobat

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $33.00/hr

Overview

We\'re seeking a highly organized, discreet, and proactive Senior Administrative Assistant to support a Chief Financial Officer and partner closely with the executive team. This role handles complex scheduling, executive communications, board committee support, and confidential projects. Occasional late-afternoon/evening board meetings may be required.

Responsibilities

Manage calendar, inbox, and meeting logistics; prioritize time-sensitive requests
Draft, edit, and track executive correspondence, presentations, and reports.
Coordinate with Accounting/Finance to monitor deadlines, deliverables, and cross-functional priorities.
Serve as a liaison to department leaders, vendors, and external stakeholders; ensure clear, timely communication.
Support Finance, Investment, and Audit committee meetings: build agendas, compile/distribute materials, attend meetings, and prepare draft minutes.
Drive special projects for the CFO with a high level of confidentiality and follow-through.
Plan team meetings, offsites, and department activities; handle related logistics and materials.

Qualifications

3-5+ years supporting C-level executives (finance leadership support a plus).
Experience partnering with accounting/finance teams; comfort with financial terms and data.
Excellent writing, proofreading, and slide/report preparation skills.
Mastery of Google Workspace and/or Microsoft 365; Adobe Acrobat; familiarity with databases/CRMs a plus.
Strong relationship-building skills with a service mindset and healthy boundaries.

Nice to have

Bachelor\'s degree preferred
Prior experience supporting board/committee operations (agenda packets, minutes).

EEO statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level