Operations & Administrative Coordinator

Harvarduniversity; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Harvard Allston Land Company (HALC) seeks an Administrative Coordinator to provide high-level administrative support to the Director of Finance and Operations. The role conducts calendar management, meeting coordination, and drafting communications, while handling sensitive information with discretion.

Responsibilities include arranging travel, processing reimbursements, assisting with documents in Word/Excel/PowerPoint/Visio, and supporting IT needs.

Qualifications

• Minimum 3 years of related administrative experience.
• Ability to handle confidential information with discretion.
• Experience supporting multiple stakeholders and teams.

Responsibilities

• Provide day-to-day administrative support to HALC.
• Coordinate meetings, prepare agendas, and draft communications.
• Arrange travel and manage reimbursements for staff and guests.
• Maintain and organize electronic filing and calendars.
• Support IT needs (copiers, projectors) and office logistics.
• Manage HALC SharePoint portal and departmental workflows.

Skills

Calendar management

Customer service

Communication drafting

Office software (Word, Excel, PowerP)

SharePoint

Vendor coordination

Travel arrangements

Reimbursement processing

Tools

Microsoft Office

PowerPoint

Visio

SharePoint

Concur

Job description

Harvard Allston Land Company (HALC) seeks an Administrative Coordinator to provide high-level administrative support to the Director of Finance and Operations. The role conducts calendar management, meeting coordination, and drafting communications, while handling sensitive information with discretion.

Responsibilities include arranging travel, processing reimbursements, assisting with documents in Word/Excel/PowerPoint/Visio, and supporting IT needs.