Public Affairs Administrative Coordinator

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage (

Retirement plans with university-con

Tuition assistance

Job summary

Harvard University is seeking a Staff Assistant, Public Affairs to provide administrative and project support for the HPAC Public Affairs team in Cambridge/Boston. You will manage complex calendars, coordinate travel, and support events, while liaising with university leaders and external stakeholders.

The role emphasizes discretion, strong writing, and the ability to handle confidential information in a fast-paced environment, with hybrid work arrangements and collaboration across HPAC

Qualifications

• 2+ years of experience in positions with increasing levels of responsibility and independence.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Makes appointments and manages calendars and travel arrangements; arranges, attends meetings, schedules rooms and equipment.
• Assists with virtual and in-person events and meetings; manages Zoom platform and hosts virtual events; assists with logistics for on-site events (food, AV, setup, cleanup).
• Arranges use of facilities and advises availability of services within and outside the University for events, conferences, and seminars.
• Prepares agendas and meeting reports; tracks events data for program records, especially community contribution tracking.
• Maintains unit records (financial, personnel, administrative, student); reviews documents and reports to ensure compliance.
• Enters and maintains contact/mailing lists and databases of stakeholder audiences.
• Drafts and edits memos, briefings, presentations, and internal/external correspondence; assists in talking points development.
• Supports outreach to abutters and constituents; monitors shared email/voicemail and responds to resident requests.
• Coordinates department projects; may independently manage small special projects.

Skills

MS Office

Calendar management

Event coordination

Education

BA degree preferred

Tools

Teams

Zoom

Job description

Harvard University is seeking a Staff Assistant, Public Affairs to provide administrative and project support for the HPAC Public Affairs team in Cambridge/Boston. You will manage complex calendars, coordinate travel, and support events, while liaising with university leaders and external stakeholders.

The role emphasizes discretion, strong writing, and the ability to handle confidential information in a fast-paced environment, with hybrid work arrangements and collaboration across HPAC